Executive Assistant, EMEA Marketing

Partner closely with 2 directors in AWS Marketing to work on the traditional responsibilities (below) of an EA, and ALSO to explore how to rethink the role of the EA in the future, using technology the right way to enhance human activity while leveraging the new things AI enables. We are looking forward and pushing this space (calendaring, agenda setup, templates, automation, etc.), and we want an EA to partner with us so we can all reimagine productivity. This will help the person acquire a set of highly coveted skill in the market today as a strong stepping stone for their career.

Key job responsibilities

• AI-Forward Mindset: Embrace AI tools and new ways of working to continuously improve efficiency and reimagine how administrative and operational work gets done, brainstorm with senior leaders and partner with the team to help us change the processes, educate people and build automation and enhance individual output with technology.
• Calendar & Scheduling Ownership: Manage complex, multi-time zone calendars for 2 or 3 Directors, proactively resolving conflicts and optimizing time allocation across strategic priorities
• Travel & Expense Coordination: Handle end-to-end domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Process expense reports accurately and in compliance with Amazon policies
• Deliverable Tracking & Follow-Through: Attend key leadership meetings, track action items, and drive completion of deliverables across teams. Prepare executives for meetings by gathering relevant materials, briefing documents, and background information
• Leadership Partnership: Work closely with Directors to provide real-time prioritization of business activities, exercising sound judgment and making autonomous decisions in ambiguous situations. Handle confidential information with the highest discretion
• Cross-Functional Collaboration: Build strong relationships with Executive Assistants, recruiting, and stakeholders across the broader organization, acting as a liaison for direct reports and helping the team navigate dependencies
• Events & Offsites: Plan and execute team events, offsites, all-hands meetings, and cross-team gatherings for teams of 50+ employees. Coordinate logistics for leadership summits, re:Invent activations, and team celebrations. Travel onsite to support events and external engagements as needed
• Team Engagement & Communications: Drive team communication cadence - coordinate all-hands agendas, distribute key updates, maintain team distribution lists, and support internal newsletters or announcements. Help foster team culture through recognition programs, milestone celebrations, and team-building initiatives
• Team Operations: Support budget tracking and purchase order processing. Coordinate onboarding for new team members, including workspace setup and orientation scheduling. Draft correspondence, presentations, and communications on behalf of the executives

Qualifications

• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

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