Executive Assistant and Office Manager

Overview

Wanted: An experienced Executive Assistant and Office Manager to provide 1:1 assistance to the Chief Executive Officer and support the wider agency and office operation.

About Us

We're an agency fit for the future. Built in the digital age with agility at our core, our DNA is different from your ordinary media agency. Our people bring to life our values of challenging conventions, celebrating difference, collaboration and positivity.

A central pillar of creating an agency Fit For the Future is making decisions that benefit our people, our agency, our partners and our clients both today and tomorrow. In media terms this means total transparency, over-and-above data governance, ethical media practices and thinking both long and short.

In relation to our culture and our talent, Fit for the plays out in three ways:

• Future proofing careers
• Creating a Diverse and Inclusive Workforce
• Ensuring our agency reflects society in our workforce and our work - providing a culture where everyone can be comfortable with their whole self.

Responsibilities

This role will be 50% Office Management and 50% Executive Assistant. Close working relationships with the SLT (senior leadership team) and People team are essential.

• Assist the CEO with ad hoc duties including travel, transport and accommodation, lunch requirements, correspondence, phone calls, diary management, organising meetings and controlling access to the CEO while contributing to overall company culture.
• Support key individuals and working groups with administrative support (Senior Leadership, People Team, New Business & Marketing, Hearts Culture Club, etc.).
• Manage the office environment in support of all employees: maintain hearts floor space and meeting rooms, liaise with building services, report repairs/faulty equipment, own regular Office Ops updates, ensure office space and IT set up are fit for purpose.

Requirements

• Strong prior experience as a PA/EA.
• Experience of working front of house.
• Excellent time management and organisational skills.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Excellent communication skills, both verbal and written.
• Ability to think ahead and anticipate needs before they arise.

Benefits

• Be part of a family, not just a job or number.
• Have a voice - we listen, no matter who you are.
• Opportunity to push the boundaries of Office Management.
• Access to the industry's biggest partners and technology.
• Work in a diverse team of people.

Equity, Diversity & Inclusion

Hearts & Science are a part of Omnicom Media Group UK. In OMG UK, we believe our agencies and specialist services should reflect society in both our workforce and our work. We welcome remarkable people from a broad range of backgrounds who bring diverse attitudes, opinions and beliefs into a culture where you are treated with respect and can be comfortable at work just being you and bringing your whole self to work.

We want to encourage applicants from all walks of life. If you need adjustments during the recruitment process, please discuss with your Talent Acquisition team member or contact (confidentially).