Executive Assistant / Office Manager

EA to MD

Job Title: Executive Assistant & Office ManagerJob Reports To: Managing DirectorJob Location: Stansted Airport Job Salary: Up to £50,000

Job Purpose:The Executive Assistant & Office Manager provides high-level administrative support to senior leadership while ensuring smooth and efficient day-to-day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high-impact work.
Key Responsibilities:

• Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
• Prepare high-quality board packs, reports, presentations, and confidential correspondence.
• Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
• Participate in workspace redevelopment initiatives.
• Manage expense processing, travel budgets, invoices, and cost tracking.
• Maintain key governance records, including the Gifts & Hospitality register and Directors' notices.
• Act as central liaison between executives, colleagues, and external stakeholders.
• Coordinate senior visitors, new starters, inductions, access passes, and parking.
• Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
• Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
• Support cyclical HR-related activities including performance and talent processes.

Decision-Making & Challenges:

• Balancing multiple competing demands and reorganising schedules at short notice.
• Handling highly confidential and sensitive information with discretion.
• Navigating complex stakeholder needs while maintaining neutrality and professionalism.
• Making informed decisions around procurement, office inventory, and future workspace use.

Knowledge, Experience & Skills:

• Significant experience in Executive Assistant and people management, including line-management responsibility.
• Exceptional attention to detail and strong organisational skills.
• Proven ability to manage sensitive information with professionalism.
• Experienced in event and meeting planning, including stakeholder coordination.
• Strong problem-solving skills; able to escalate or resolve issues independently.
• Excellent interpersonal and written communication skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Understanding of workplace health & safety practices and regulations.
• Self-starter with the ability to prioritise and manage workload autonomously.
• Experience in a fast-paced large company

Environmental & Safety Responsibilities:

• Follow all environmental and energy-management policies.
• Ensure personal and colleague safety at all times.
• Adhere to company rules, procedures, and training requirements.
• Report hazards and maintain compliance in all office-related operations.

Please apply online or send your CV to #