Executive Administrator

We have an exciting opportunity for an Executive Administrator to join a multinational manufacturing company based in Ringaskiddy, Cork. This is a full-time, permanent position and will provide support to the management team and report directly to the General Manager.

Key Responsibilities

• Manage communications, schedules, and timely preparation/distribution of monthly and quarterly reports.
• Maintain customer in/out notice boards and liaise with stakeholders to ensure accurate information.
• Coordinate travel and accommodation for management, customers, and key stakeholders; manage on-site badging and registration.
• Support meetings and events by arranging rooms, attendance tracking, catering, and required facilities (including IT coordination).
• Attend management meetings as required to provide note-taking and record-keeping.
• Prepare presentations, reports, spreadsheets, and other documentation for the leadership team.
• Provide operational and financial support, including credit card reconciliations and expense claim reviews.
• Act as a central point of contact for site leadership, supporting special projects and tracking information such as annual leave.

Requirements

• 3-5 years in a similar role with strong experience in administrative tasks.
• A proven record in multitasking and maintaining an easily accessible record system.
• Effective time management to prioritise and meet deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and accuracy in entering data.
• Strong communication and interpersonal skills.
• The ability to work effectively both independently and as part of a team.

For a confidential discussion and more information on the role, please contact Megan O'Doherty

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