Exams Officer

Examinations and Data Officer - part-time, term-time only plus results days

Closing date for applications is Monday 11th August 2025 - we reserve the right to interview and appoint a suitable candidate prior to the advertised closing date. Accordingly, early applications are strongly encouraged.

This is an exciting opportunity for a highly organised and efficient administrator to work closely with some of the country's most gifted musical students. We are looking for a highly organised and IT literate candidate who has an eye for detail and, ideally, has experience of working within formalised regulations. The role will involve providing support for staff and students through the management of both external and internal examinations, by ensuring compliance with the regulatory bodies, managing the processing of data and advising the School's Senior Management on all matters relating to the conduct of examinations. It will also involve the processing of exam related data in SIMS and the production of other data relating to internal and external assessments.

As well as needing to be an outstanding administrator, the successful applicant will possess outstanding communication skills and be able to foster excellent working relationships with a wide range of stakeholders: examination boards, students, staff and parents. It is essential that the Examination and Data Officer is a visible and approachable member of staff. It is also essential that they are able to work calmly under pressure: the exam season is a stressful time for students and it is therefore important that exams are enabled to run calmly and smoothly.

As a small school, the role offers the opportunity to work closely with students and staff and to work within a friendly team. The School is fortunate to have an exceptional team of experienced invigilators all of whom support the exams officer in their role.

For this role we are looking for a candidate who has experience as an Exams Officer or as an Assistant Exams Officer in a larger team.

The Purcell School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

JOB TITLE: Exams Officer

All members of staff are ultimately answerable to the Principal who is also Head of Centre.

Your line manager will be the Bursar; operational support is provided by the Director of Teaching and Learning.

This job specification sets out the duties of the post at the time of drafting. Specific responsibilities are as follows:

FOR THE ROLE:

• Creating exam schedules for internal and external exams
• Downloading relevant base data (exam boards) into SIMS
• Managing a range of other academic data (including value added) and supporting the School's reporting and assessment cycles
• Ensuring all required information is obtained and submitted accurately within set deadlines in relation to the examination entries, changes, withdrawals, remark requests and assessment data
• Keep up to date with all JCQ and Cambridge Board rules, regulations and deadlines
• Line manage the examination invigilators, including induction, training, timesheets etc
• Deal with post results enquiries and liaising with departments and parents
• Providing SLT with exam schedules, updating the School's website and other systems

If you wish to apply, please complete the School's Application Form (available on our website) and send it with a supporting Personal Statement to the Principal as soon as possible. We are unable to accept a curriculum vitae.