Events Fundraising Coordinator

Overview

We are seeking a proactive and detail-oriented Events Fundraising Co-ordinator to provide vital support across our portfolio of in-person, virtual and third-party fundraising events. This role is essential to the smooth delivery of high-quality supporter experiences and successful event operations across Guy s & St Thomas Foundation, including Evelina London Children s Charity, Guy s Cancer Charity, and Guy s & St Thomas Charity.

Working closely with the Events Fundraising Lead, the Co-ordinator will play a key role in supporting flagship mass participation events, assisting with communications, logistics, and data tasks, and helping to deliver seamless, impactful experiences for our supporters. You ll need to be organised, supporter-focused, and comfortable working in a fast-paced, hands-on team environment.

This is an excellent opportunity to gain end-to-end experience in event fundraising within a high-performing team.

About us

Guy s & St Thomas Charity, Guy s Cancer Charity and Evelina London Children s Charity are part of Guy s & St Thomas Foundation. Our collective mission is to build the foundations of a healthier society.

As part of our team, you ll work with people from a range of backgrounds in an inclusive and welcoming environment. We are a Living Wage employer and support flexible working, part-time roles, and job shares. Though our ambitions are serious, this is a friendly and collaborative place to work with regular opportunities to connect and grow.

You can learn more on our website about:

• how we approach recruitment
• our team, culture and values
• our benefits
• our approach to equity, wellbeing, and learning

Overall purpose of role

The Events Fundraising Co-ordinator plays a crucial supporting role in the delivery of our events fundraising portfolio. You will help deliver smooth operational processes, support event logistics and communications, and ensure our participants receive excellent stewardship from registration to post-event.

This role contributes across a range of activities including flagship events such as the London Marathon and St Thomas Abseil, as well as virtual and third-party campaigns. You will work closely with the Events Fundraising Lead, providing hands-on support across planning, supporter journeys, supplier coordination and delivery logistics.

This role is ideal for someone with strong organisational skills, great attention to detail, and a passion for delivering outstanding supporter experiences.

Key Responsbilities

• Support the planning and delivery of a variety of fundraising events including in-person, virtual and third-party events.
• Assist with logistics, supplier liaison, participant communications, merchandise and event materials.
• Deliver high-quality supporter stewardship through engaging emails, phone calls, and timely responses to enquiries.
• Maintain accurate event data and supporter records using CRM systems (e.g. Raiser s Edge).
• Provide administrative support such as registration tracking, event briefings, scheduling and document management.
• Attend and support live event delivery including set-up, supplier coordination, volunteer briefings and participant engagement.
• Support income tracking, evaluation and post-event communications.
• Collaborate with other teams on supporter journeys, digital campaigns, and communications as required.

Work environment

The post holder should expect to:

• Work in a hybrid hot desk environment, typically 2 days a week in the London office and 3 from home.
• Input and maintain accurate data and files relevant to events and supporters.
• Occasionally attend events in the evening or at weekends as part of delivery support.

Essential

• Experience supporting events or projects in a fundraising, charitable, or customer-facing environment.
• Familiarity with event logistics, supporter care or campaign delivery.
• Experience with administrative systems and multitasking in a fast-paced setting.

Desirable

• Experience with fundraising databases (e.g. Raiser s Edge or similar).
• Understanding of NHS charities, healthcare fundraising or mass participation events.
• Experience using online fundraising platforms or email marketing tools.

Skills, abilities and knowledge

• Excellent verbal and written communication skills.
• Strong organisational and time management skills, with the ability to manage multiple deadlines.
• Comfortable working with supporter data, spreadsheets and digital tools.
• Able to work independently and as part of a team, using initiative where needed.
• High attention to detail and ability to follow processes accurately.
• Confident and supportive approach to working with event participants and external contacts.
• Calm under pressure, especially during live event environments.

Personal attributes

• Supporter-first committed to providing excellent experiences for fundraisers.
• Collaborative works well with others and shares responsibility.
• Reliable and proactive takes ownership of tasks and sees them through.
• Positive and professional represents the charity with warmth and confidence.
• Eager to learn and develop interested in growing within the charity and fundraising sector.
• Motivated by our mission passionate about making a difference through high-impact fundraising.

Benefits

• Up to 12% employer pension contributions
• Annual personal development budget
• Annual health and wellbeing personal allowance
• Enhanced maternity, paternity, and parental leave pay accessible without length of service requirements.
• Health and wellbeing programme that offers optional free yearly health check-ups.
• Support for healthy eating via fruit bowls and onsite lunch facilities.
• Agile working, flexible hours, and supportive IT kit.
• Shower facilities and bike lock area.
• Generous annual leave (27 days + bank holidays)
• Subsidies for glasses
• Employee Assistance Programme

Please note 1st interviews for this role will be held week commencing 7th July