Events Executive

Events Executive

Application Deadline: 27 July 2025

Department: Marketing, Events & Education

Employment Type: Permanent - Full Time

Location: London (hybrid)

Reporting To: Events Manager

Compensation: £26,521 - £33,456 / year

Description Directorate: Marketing, Education, Events and Membership
Reports to: Events Manager
Salary range: £26,521 - £33,456,depending on experience
Location: London - EC4Y 8EE (Hybrid)
Contract: Permanent, full-time (31.5 hours over 5 days)

Job Purpose BSR events are a key benefit to members and the wider rheumatology community, offering the very latest in science, innovation, research and cases. Our events team deliver the award-winning Annual Conference in a hybrid format to c2500 delegates, plus our Case-based Conference, as well as a programme of celebratory awards. This role sits within the Events team which is responsible for delivering BSR's annual conferences and awards. The team of four includes the Head of Events, Events Manager, Digital Events Manager and the Events Executive, who assists in the planning and delivery of our hybrid and in-person events. You will work on a range of areas including registration, logistics, being the main point of contact for delegates, and liaising with venues and suppliers. This is an exciting role for someone looking to get more exposure to different areas of events and working with multiple stakeholders.
Main responsibilities

• Manage the registration process for BSR conferences, including online booking journey, managing CRM/registration systems, end to end customer service and reporting registration data insights.
• Work with the Events Manager on the delivery of conference programmes and networking events.
• Lead on event logistics including awards, abstract poster submissions, Continuing Professional Development (CPD) accreditation, accommodation, travel arrangements and speaker expenses.
• Champion BSR's values by leading on Equity, Diversity and Inclusion (EDI) and accessibility for conferences, working with venues and suppliers to ensure a positive experience for attendees.
• Support the Events Manager and Business Development Manager with sponsor and exhibition deliverables on areas including registration and posters.
• Manage event and registration enquiries, providing excellent customer service.
• Support the Digital Events Manager with online conference integrations and data reporting.
• Input into our event budgets by monitoring progress and providing financial reporting and reconciliation against income and expenditure.
• Work with the Marketing and Communications team to create digital content to engage our audiences.
• Support with BSR committee liaison and logistics.

General

• Be a core member of the events team by attending and inputting into all planning meetings, venue site visits and delivery of events onsite.
• Identify and contribute ideas on how to improve processes and ways of working.
• Undertake any other reasonable duties as required by the Head of Events.

Please note: This role will require travel, overnight stays and weekend work, for example at our conferences (6 day stay). As we are a small team you'll have the opportunity to get involved in cross-departmental projects, lead or contribute to agile sprint working and support wider business needs. There are other opportunities to get involved with our staff forum or peer group meetings.
Person Specification

1. Experience of working in events
2. Ability to demonstrate understanding of the requirements of events management and customer service elements of the role
3. Proven project planning and coordination experience
4. Ability to work with databases and use CRM
5. Experience of managing delegate registration and event data
6. Experience of liaising with venues and suppliers
7. Ability to demonstrate use of initiative and innovation to make positive improvements or efficiencies

Benefits of working at BSR We offer a wide range of benefits, most of which start from day one of joining us. Our benefits fall into four main areas: Wellbeing, Time- based, Learning and development, and Financial. Just some of them include:

Wellbeing:

• Free period products in our office
• Free flu vaccinations
• Mental Health First Aiders
• BUPA healthcare scheme- we offer a cash plan, which you can add children or partners to
• Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA
• WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources
• Our enhanced sick pay offer is:
  • Up to two years' service: 4 weeks full pay and 4 weeks half pay
  • After two years' service: 12 weeks full pay and 12 weeks half pay
• We work in a social environment with a range of activities, both virtual and in person, run by our Social Squad. This includes an organisation- wide volunteering day.

Time-based:

• We offer 30 days annual leave in addition to bank holidays
• All staff can request sabbaticals at any point, which are considered on a case-by-case basis
• We also offer an extra day for moving house
• Bank holiday swaps- you can swap a bank holiday day for another day's leave (entitlement remains 1:1 days)
• We're a 4 day week employer, which at BSR means working your fulltime hours (31.5 each week) over 5 days

Learning and development

We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals' achievements through our internal staff awards. We offer a huge range of learning opportunities, both in-house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers, and wellbeing-based learning sessions. And if professional membership is a required part of your role, we'll cover the cost of that.

Financial:

• We offer a performance related pay incentive scheme
• Income protection scheme
• You'll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total).
• Our life assurance policy pays three times your basic salary
• Interest free season ticket loans
• Ride-to-work scheme
• Interest-free loan scheme
• We also provide generous enhancements within our parental and family leave policies.
  • Our maternity/shared parental/adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate.
  • Our paternity leave offer is 6 weeks at full pay.