Event Organiser Admin

Posted: Sep 04, 2025
Closes: Apr 28, 2026

Job Description

UVC LEGAL is looking for a well-organised, enthusiastic, and detail-oriented Event Organiser Admin to coordinate and manage the planning and execution of events and outreach activities. This role supports our mission to reach, educate, and serve individuals and communities seeking immigration support through seminars, workshops, public forums, and online events.

The ideal candidate thrives in planning, multitasking, and liaising with internal teams, vendors, and attendees, all while keeping things running smoothly.

Key Responsibilities

• Plan, schedule, and coordinate physical and online events (seminars, webinars, community forums, client meetups)
• Liaise with venues, speakers, suppliers, and vendors
• Manage guest lists, invitations, confirmations, and follow-ups
• Coordinate logistics such as equipment, branding materials, refreshments, and travel arrangements
• Prepare event promotion materials (with help from social media and design team)
• Set up and manage registration forms and event platforms (Eventbrite, Zoom, etc.)
• Assist in post-event follow-up, feedback collection, and reporting

Why Join UVC LEGAL?

• Be part of life-changing outreach and impact-driven events
• Work in a supportive, inclusive, and purpose-led team
• Gain experience in community engagement, marketing, and legal services
• Flexible work arrangements and room to grow

Requirements

• Experience organising events, whether in a professional or volunteer capacity
• Strong organisational and time management skills
• Confidence in liaising with people at different levels (internal team, clients, vendors)
• Familiarity with tools like Eventbrite, Zoom, Canva, Google Workspace, or similar
• Ability to stay calm under pressure and troubleshoot issues on the go
• Willingness to work occasional evenings or weekends for live events (with notice)

Desirable (but not essential):

• Experience in legal, charity, or professional service events
• Social media promotion or design experience
• Comfortable hosting or moderating events
• Photography/videography skills a plus

Application Process

• We review applications on a rolling basis. Shortlisted candidates will be contactedwithin 2 weeks of application submission for next steps in our hiring process.
• Cover Letter Tell us why you're the right candidate ( words)
• CV/Resume PDF, DOC or DOCX (Max 5MB)