Evening Supervisor

The Institute of Development Studies (IDS) delivers world-class research, learning and teaching that transforms the knowledge, action and leadership needed for more equitable and sustainable development globally.

The Facilities team at IDS brings together a range of disciplines and specialist trades, providing 24/7 support to IDS building users; staff, students, visitors, hospitality and accommodation guests. The team operates with a high degree of flexibility and supports a busy annual schedule of teaching, seminars and events. Combining service delivery excellence, hospitality services and the modernisation of our environment, the Facilities team aims to make the experience of visiting IDS uphold our international reputation as a world leading research and learning institute.

IDS is seeking to recruit for a part time, job share Evening Supervisor to join the Facilities team at its premises on the Sussex University campus. This important role provides weekday evening building support between the hours of 16:45 and 21:00, providing assistance to building users, plus setting up teaching rooms, checking the building is secure and fulfilling other tasks as required.

The hours for this job share would be for an average of 10.6 hours per week, working the following days on alternate weeks:

Week 1 Monday and Tuesday

Week 2 Tuesday, Thursday and Friday

To ensure there is continuous cover for this role, we are looking for a candidate who is flexible and able to work additional shifts (weekday evenings, paid as overtime) as and when required.

The successful candidate must be able to demonstrate a strong customer care focus, be highly responsive and capable of undertaking physical tasks such as moving meeting room furniture. They will also have good judgement in the event of an unexpected event or emergency and work flexibly as part of the wider Facilities team.

Note: annual leave must be taken in academic holidays to coordinate leave with quieter periods in the Institute, and in coordination with job share.

Main duties and responsibilities

The main functions of the post will be drawn from the following range of duties:

Security and supervision

This is a key function of the post. The post holder will perform routine patrols of the building and the IDS Student Study Space to ensure the safety and security of all building users. They will respond to student enquiries relating to building use, health and safety etc., or situations arising.

They will be solely responsible for ensuring that everyone has safely left the building at 9pm in the evenings and locking up and securing the premises, closing and locking all windows and doors.

At other times the post holder will monitor CCTV output for the building from the Reception area to ensure building safety and security.

The Evening Supervisor will be provided with a mobile phone so that they may be contacted whilst on duty.

Moving goods and furniture

The post holder will set-up all IDS meeting and teaching rooms in preparation for the following day. They will be required to move furniture and prepare rooms across the Institute according to a predetermined teaching/meeting schedule for each room.

They will also be periodically called upon to perform out of hours office moves, moving furniture and other chattels between designated offices.

Other duties

•Tidying-up meeting and teaching rooms

•Printing and assigning meeting room schedules to doors

•Receipt of late deliveries

•Provide support for evening events as required

•Posting / uploading the weekly restaurant menus online

•Equipment checking

•Minor maintenance tasks

•Other related duties within the ambit of the Facilities Department as required

Health, Safety and Working Environment

At all times the Evening Supervisor will act with due regard to health and safety and industry standard practices and use appropriate safety equipment. They will operate within IDS Policy and procedure and comply with the equal opportunities policy.

The post holder must be prepared to carry out tasks which may be physically demanding.

This is a part time role and the post holder will need to be present in the building between 16.45-21.00 Monday-Friday.

General

You will be required to undertake such other duties appropriate to the grade and character of the work as may reasonably be required of you. Therefore, the list of duties in this job description should not be regarded as exclusive or exhaustive.

Your duties will be set out in this job description but please note that the Institute reserves the right to update your job description, from time to time, to reflect changes in, or to, your job. Significant permanent changes in duties and responsibilities will require agreed revisions to be made to this job description. You will be consulted about any proposed changes.