EHCP Co-ordinator, Consultations & Admin Officer

Main purpose of the job:

• Co-ordination of the EHCP process across the whole school
• Central point of contact and coordination of the consultation process with local authority
• Responsibility for the administration and data management regarding EHCP, SEND and pupil records across the whole school.

EHCP Co-ordination

• Coordinate and monitor EHCPs across the school, ensuring compliance with statutory requirements and Local Authority deadlines.
• Lead the organisation of Annual Reviews, Transition Reviews and other statutory meetings, ensuring all documentation is completed and submitted on time.
• Act as the main point of contact for EHCP-related enquiries, maintaining positive relationships with families, Local Authorities and external professionals.
• Maintain accurate records, track review schedules and support families throughout the EHCP process, including amendments and enquiries.

Consultations Management

• Coordinate all Local Authority consultation requests for prospective pupils, ensuring deadlines are met and records are maintained accurately.
• Act as the central point of contact for consultations, collating documentation and supporting the preparation of responses.
• Monitor consultation timelines and maintain efficient systems for communication, tracking and record-keeping.

Administrative and Data Management Responsibilities

• Maintain accurate pupil, SEND and EHCP records using Arbor and other school management systems, ensuring compliance with GDPR and school procedures.
• Develop and manage systems for tracking key statutory deadlines, review schedules and consultations.
• Support the organisation of meetings, preparation of correspondence and wider administrative processes.
• Ensure colleagues and school systems are kept up to date with information relating to EHCPs, Annual Reviews and pupil records.
• To plan and manage the School Annual Review timetable.

Experience required:

Proven expertise for being a forward thinking administrator, efficient with robust systems, managing statutory deadlines, professional calm, capability in administrative leadership, effective communicator. Strongly motivate to support our students, colleagues, families and external professionals

Benefits: enhanced sick pay, LGPS pension scheme, term-time working, cycle to work scheme, CPD.

Our school's values are being kind, being curious and belonging and each team plays a part in a very well run school. Every day is different and we are looking for someone who will make an overall positive contribution to our school.

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):

• childcare disqualification
• Disclosure and Barring Service (DBS)
• medical online and social media
• prohibition from teaching
• right to work
• satisfactory references
• suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.