Education Health and Care Plan (EHCP) Administrator

Are you a highly organised and detail driven administrator with a passion for making a difference in education? We are seeking an Education Health and Care Plan (EHCP) Administrator to play a vital role in supporting students with additional needs by ensuring the effective coordination of EHCP processes. Working as part of a dedicated Disability Services team, you will be at the heart of arranging reviews, managing essential documentation, and liaising with internal teams and external partners to help deliver an outstanding student experience.

Responsibilities

• Ensure that all administrative duties in relation to the EHCP team and its functions are completed.
• Schedule annual reviews over an academic year for the team of EHCP Officers, preparing the necessary paperwork.
• Prepare annual review paperwork and ensure documentation is available on the college information management system.
• Takes notes as required in more complex annual reviews, providing an accurate record feeding into any updated EHC Plan.
• Collate and maintain accurate details relating to students on roll with EHC Plans and work proactively to collate and maintain accurate details for prospective students.
• Coordinate the EHCP inbox, ensuring requests are dealt with or triaged in a timely manner, including consultation requests and the supply of information requests from external stakeholders.
• Make essential phone calls to gather and verify accurate information, including contacting young people, families, social services and the local council, with proactive follow up to ensure all details are current, reliable and appropriately recorded.
• Maintain accurate records that support the college in all its quality assurance/audit processes and funding claims in line with institutional responsibilities and departmental expectations.
• Make efficient use of IT and college internal systems such as EBS to disseminate key information to teaching staff and curriculum managers from EHC Plans.
• Effectively liaise between college and all relevant local authorities to ensure positive working relationships are maintained.

The Ideal Candidate

Our ideal candidate will be a learner and quality focused with a commitment to our vision of working together to transform lives. You should be able to contribute to our journey to Outstanding, creating a positive working and study environment, and Equity, Diversity & Inclusion should be embedded within your core values.

Education & Training

• GCSE 4-9 or equivalent level 2 qualification in Maths, or be prepared to pass a test before the interview to demonstrate level 2 ability, and then, if appointed, achieve within an agreed timescale.
• GCSE 4-9 or equivalent level 2 qualification in English, or be prepared to pass a test before the interview to demonstrate level 2 ability, and then, if appointed, achieve within an agreed timescale.

Experience

• Experience of working within an administrative or customer service role.
• Experience of liaison with a range of people including parents, carers or other stakeholders.
• Experience organising diaries and keeping track of deadlines effectively.
• Experience of collating, preparing, and writing reports and using data applications such as MS Excel to manipulate and manage information and reporting accurately and effectively.

Benefits of Working at Bradford College

• Generous annual leave entitlement - equivalent to 30 days of holidays, plus bank holidays.
• Additional college closure days, including a 2 week Christmas closure.
• West Yorkshire Pension Scheme, with a generous 18% employer contribution.
• Annual salary reviews.
• Career progression opportunities - 54% of all vacancies are filled internally.
• Free sports and gym facilities.
• Free wellbeing initiatives and access to our exclusive staff indoor and outdoor wellbeing space.
• Confidential employee assistance service and on site mental health first aiders.
• Access to Bradford College benefits hub, offering retail, travel, leisure and dining discounts and cashback.
• Discounts on greener travel - cycle to work scheme & local MetroCard and Northern Rail discounts.
• Access to hair and beauty treatments in our student led Signature Spa.
• On site dining facilities, including our award winning Grove restaurant.
• A host of training development opportunities.
• Fantastic campus facilities, a short walk to public transport links in the heart of the City of Culture 2025.
• The opportunity to work for an organisation that is truly committed to creating a better future for all through education and training.

Diversity, Equality and Inclusion

Bradford College is committed to supporting and promoting diversity and inclusion among our staff and student body. We encourage applications from groups that are underrepresented in our workforce and promote applications across all sections of the community.

Safeguarding and Legal Requirements

This role is subject to an enhanced DBS check, employment references, health screening and a social media search. It is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection with children and vulnerable adults.