Documentation Specialist

Job Title: Documentation Specialist

Location: Hargourgate - Portsmouth - onsite 5 days a week

Rate: Competitive

Duration: 31/12/2026

We are seeking a Documentation Specialist to join the Documentation Excellence team within the Automation, Digital & Learning Solutions (AD&L) division. This role supports the company's documentation strategy and ensures timely delivery of documentation across multiple projects. You will collaborate with cross-functional teams-including Development, Quality Assurance, Implementation, Technical Documentation, and Configuration-to identify documentation needs and manage deliverables in line with company design processes.

This is an excellent opportunity for someone looking to build expertise in documentation within a global life sciences organisation, working across North America, Europe, and Asia.

Key Responsibilities

• Create and maintain project documentation structures using the Product Data Management (PDM) system and SharePoint.
• Develop and manage documentation templates, guidelines, and test cases using Application Lifecycle Management (ALM) tools.
• Support internal stakeholders including Regulatory Affairs and EHS by managing documentation milestones and deliverables.
• Generate and maintain Bills of Materials (BOMs), part numbers, and project documents within the PDM system.
• Facilitate Engineering Change Orders (ECOs) and Engineering Change Requests (ECRs) through established workflows.

Essential Skills & Experience

• A university degree with 0-3 years of relevant experience in documentation, ideally within Project Engineering, Design, or Commissioning & Qualification.
• Strong organisational and interpersonal skills, with excellent written and spoken English.
• Ability to produce accurate, consistent, and high-quality work.
• Comfortable working in a fast-paced, collaborative environment.

Desirable Experience

• Familiarity with cGMP change control systems and GxP compliance.
• Experience working in phase-gate or agile project environments.
• Proficiency with tools such as SharePoint, Magic, Veeva, Azure DevOps, Micro Focus ALM, and standard documentation software (MS Word, Excel, PDF).

Either apply direct! Or please contact me on

Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days we will not be progressing with your application. Thank you for your understanding.