Document Preparation Specialist

Document Preparation Specialist Permanent Edinburgh City Centre Competitive Annual Salary

Your new company
A leading legal firm based in Edinburgh is currently seeking a Document Preparation Specialist to support its various legal teams. The firm is committed to operational excellence, collaborative working, and continuous improvement across its departments.

Your new role
As a passionate and adept individual, your primary responsibility is to manage and execute a range of administrative and support tasks, providing excellent service to external stakeholders. You will contribute to improving the operations' productivity.

• Produce, edit, and format documents using Word, PowerPoint, Foxit, and Excel to meet house style and client specifications.
• Manage communications and instructions via phone, email, and teams.
• Collaborate with fee earners, coordinators, and the PA team to meet document deadlines and resolve issues.
• Support special projects, pilot schemes, and formatting initiatives
• Assist with troubleshooting, reporting faults, and liaising with IT and training teams.
• Maintain flexibility to adjust priorities, work additional hours, and contribute across departments as needed.
• Uphold quality standards, seek training opportunities, and contribute to continuous improvement.

What you'll need to succeed
To be successful in this highly competitive role, you will have:

Proven experience in document production, ideally within the legal sector.

Advanced skills in Microsoft Word (styles, cross-referencing, track changes, table of contents), with proficiency in Excel and PowerPoint.

Strong attention to detail, problem-solving ability, and organisational skills.

Effective communication and teamwork, with a proactive approach to training and continuous improvement.

Ability to manage deadlines, adapt to changing priorities, and uphold firm policies and procedures.

What you'll get in return

• The opportunity to work in a dynamic legal environment.
• Competitive Annual Salary
• Hybrid Working
• Exposure to a wide range of document production tasks and legal teams.
• Participation in training and development initiatives.
• Involvement in innovative projects and pilot schemes.
• A collaborative and supportive workplace culture.
• Flexibility and variety in daily responsibilities.
• Contribution to meaningful operational and strategic goals.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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