Directorate Secretary

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Directorate Secretary

The closing date is 19 January 2026

UHNM is currently unable to provide sponsorship this role. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill or salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role; however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa. You must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.

An exciting opportunity has become available for a part-time Directorate Secretary to the Children and Young People Directorate at Staffordshire Children's Hospital at Royal Stoke.

The role will be to provide a comprehensive administration and secretarial service to the management team, including diary management, arranging meetings, typing of minutes, data input, and procurement. The role will be varied and we are looking for a reliable, motivated individual to join the team.

Main duties of the job

Providing a comprehensive secretarial service to the Directorate Management Team to include diary management, arranging meetings, typing of minutes, liaising with both internal and external organisations, the data input of payroll and annual leave, and will be responsible for the procurement/ordering for the Management Team.

The role will also include spreadsheet management, delivery of patient notes to clinical areas, and preparing documents and information needed for meetings. The post holder will be a vital member of the team to ensure a smooth secretarial service is provided.

The post holder will also build good working relationships with both the directorate management team and the clinical teams and will be a touch point person for queries and enquiries for both internal and external organisations, patients and visitors.

About us

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke on Trent and County Hospital in Stafford, we are proud to serve around three million people and we are highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM creates and encourages a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co created by staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Job responsibilities

Please see attached Job Description and Personal Specification for this role or you can contact Katie Ford on or

Person Specification Qualifications

• Good general education to include GCSE English or equivalent
• RSA 3 word processing or equivalent

Knowledge, Skills, Training, Experience

• Previous secretarial/PA experience
• Proficient in the use of Microsoft Office applications
• Excellent oral and written communication skills
• Previous experience of working in an acute hospital Trust

Personal Qualities

• Ability to work as part of a team
• Ability to work on own initiative
• Reliability

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offences Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital of North Midlands NHS Trust