Development & Administration Officer

The Wynd Centre, Paisley has been in existence for over forty years as the mission and outreach centre of Oakshaw Trinity Church. Its purpose is to provide outreach to the local community of all faiths and none in both Paisley, and the surrounding areas.

Our Centre fulfils this role by providing Counselling Services and also accommodation for local community groups. It has an auditorium used for various types of functions and entertainment. There is also office space that is available to rent for either short or longer term use.

The Centre has been presented with the Queen's Award for Voluntary Services.

The Opportunity

The Development & Administration Officer is responsible to the Board of Directors (the Board)

The Development & Administration Officer has a responsibility for employees and budgets and is accountable to the Board of Directors for the implementation of vision, strategy, priorities and policy as determined by the Board and the administrative requirements of Oakshaw Trinity Church. With an instruction from the Board of Directors to reach a balanced budget by 2027, the Development & Administration Officer will play a pivotal role in delivering this, ensuring that the Centre's resources (human, financial, and material) are aligned to support a sustainable presence. The Development & Administration Officer holds a crucial role in creating and sustaining the conditions in which growth is possible.

Purpose of Post

• To ensure the smooth running of the Wynd Centre on a day-to-day basis byoverseeing the efficient and cost-effective use of the premises and maximising its resources;
• To ensure the provision of a welcoming, valued and supportive service to allcurrent and prospective users of the Centre;
• To ensure robust stewardship, compliance, and risk management in all functions;
• To develop, promote and encourage high standards of management expertise,building capacity and delivering measurable improvements in performance;
• To resolve any day-to-day problems that may arise quickly and satisfactorily;
• To oversee and report to the Board the fabric repairs and maintenance of the building.

The Post-holder holds a crucial role in creating and sustaining growth.

Main Activities & Responsibilities

• Oversee the day-to-day operation and oversight of staff employed within the Centre or Oakshaw Trinity Church and those working on a voluntary basis;
• Develop and maximise usage of the Centre;
• Lead a positive culture to ensure an open and healthy working environmentwhich maximises the contributions of all staff;
• Ensure the provision of authentic, consistent and confident leadership withtraining, regular performance appraisals and monitor compliance with regulatoryrequirements and licences;
• Maintain absolute integrity and professionalism, respecting the confidentiality ofissues considered by the Board;
• Ensure that the staffing structure is fit for purpose and that appropriate delegations of financial and operational accountability are in place;
• Oversee the work of any contractors undertaking work on the premises of theCentre or Oakshaw Trinity Church;
• Reporting to the Board at their regular meetings;
• Any other duties as requested by the Board for the Centre's services.

Organisational Compliance and Governance

• Ensure the Board receive appropriate advice and information on all relevant matters and enable them to fulfil their governance, risk management and safeguarding responsibilities;
• Ensure the highest standards of best practice in terms of the governance expected of a Charity registered in Scotland, maintaining full compliance;
• Ensure that an adequate risk management strategy is maintained and implemented.

Financial Stewardship

• Work closely with the Treasurer and Board to deliver a balanced budget;
• Develop and maintain a Fundraising Strategy in consultation with the Board;
• Control a budget as agreed with the Board;
• Oversee the issue of invoices, monitoring of payments and collection of debtwhere necessary;Perform all payroll duties;
• Have the authority to negotiate prices and deal with external suppliers andcontractors in accordance with the agreed budget and financial procedures;
• Develop and propose new ideas and plans in relation to the future changeswithin the premises, but not to implement any substantive changes without the approval of the Board;
• Maintain a register of all key-holders and to facilitate standby call-outs.

Promotion and Culture

• Implement a marketing strategy along with the Board to increase the usage of the Centre and generate income through events and room hires;
• Design and produce marketing and promotional material for distribution to prospective and existing users, in consultation with the Board;
• Ensure that signage and information displayed on noticeboards is up to date and well presented;
• Ensure that the Website and Facebook pages are updated regularly and develop a presence in all other aspects of advertising and social media.

Conferences, Events, Functions and Room Hires

• Oversee all activities including initial correspondence and booking, diaryco-ordination, project management of the event/hire from inception to anyfollow-up, co-ordinating all requirements;
• Ensure compliance with Health and Safety Legislation through regular inspections, review and minimise risk;
• Manage the overall security of the Centre and its contents to maximise security and safety;

Catering

• Ensure that there is sufficient staff cover in all areas including certified staffing where events require catering;
• Stock control and procurement of provisions and handling of invoices;
• Control of Cash, Credit Card transactions and banking.

Person Specification

We are looking for an exceptional candidate who is able to demonstrate the following skills, experience and personal attributes at a level that would enable them to flourish in this role.

Personal Qualities

• We are seeking an individual with experience of leading transformationalchange, whose style of leadership is open, visible and highly credible.
• This role demands excellent interpersonal skills and the ability to engage, build and sustain successful relationships. You will have strong intellect, bringing a pragmatic approach to decision making.

Professional Excellence and Experience

• As one of Scotland's charities, we require someone who has a thoroughunderstanding of and experience in managing governance issues and charitycompliance. It is vital that you have strong financial acumen and the ability to manage and understand financial information and budgets.
• You will have significant experience in the public, private or charity sectors, having successfully engaged with professional and senior staff.
• The ability to communicate effectively and genuinely at all levels for a range of purposes and to a range of audiences is essential. This includes the ability to inspire and motivate others, to give information, to influence and to communicate difficult or complex information. The role will demand excellent organisational and time management skills in order to meet competing demands and priorities.

Faith

You will have empathy for the purpose and vision of the Church, alongside a personal commitment to the Christian faith. It is an essential requirement of this role that the post-holder is a committed Christian with a live Church connection which is a genuine occupational requirement in terms of the Equality Act 2010.

Terms of Appointment

This is initially a two year post, subject to a 6-month probation review. Contractual hours are 35 per week, however the Post-holder will be expected to work such hours as are required for the efficient and conscientious discharge of their duties and responsibilities.

Location:

6 School Wynd, Paisley PA1 2DB.

Salary:

£30k

Pension:

Employer contribution 3%, Employee contribution 5%.

Annual leave:

25 days plus 11 statutory days (rising to 28 after 5 years service).

Process:

Panel interviews will take place in Paisley from 13th April 2026.

Due Diligence:

Due diligence will be carried out as part of the application process, which may include searches carried out via internet search engines and any public social media accounts.

GDPR personal data notice:

According to GDPR guidelines, we are only able to process your Sensitive Personal Data (racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health, sex life, or sexual orientation) with your express consent. You will be asked to complete a consent form when you apply and please do not include any Sensitive Personal Data within your CV (although this can be included in your covering letter if you wish to do so), remembering also not to include contact details for referees without their prior agreement.