Data and Compliance Administrator

About the School- Downsend School
Downsend is an innovative and forward-thinking independent school with a vision. A vision to inspire pupils to embrace the future, to create incredible people who make change in a rapidly evolving world.

From Nursery to Sixth Form, we prepare our young people for the future with a creative and problem-solving approach. We think big, we celebrate innovation and we never hold back.
Downsend has five schools located in Ashtead, Epsom and Leatherhead and educates children from the ages of 6 months at Little Downsend to 18 years at Downsend Sixth.

The school now has an exciting opportunity for an experienced Data and Compliance Administrator to join our fantastic team.

About Cognita
Cognita is a global leader in independent education. Founded in 2004, we are a growing community of 100+ schools in 17 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 85,000 students. Each of our schools are proudly unique, however our collective purpose is to create an environment where everyone can, 'Thrive in a rapidly evolving world'.

About the role
As part of the Administration Team, you will play a key role in ensuring a high-quality, seamless parent experience. You will manage the school systems to ensure they are accurate and synchronised across platforms, providing support to both parents and staff on their operational effectiveness. You will support new parents as they join the school, providing guidance on how to join platforms and use them effectively. You will lead on the management of data, ensuring the school adheres to all data protection regulations and on the management of Subject Access Requests. Reporting to the Administration Manager & PA to SLT, you will form part of an efficient, organised team that makes the life of our parents easier and more streamlined.

Key Responsibilities:
Data Management:
•Lead the management of iSAMs (the school MiS system), including coordination of start/end of year procedures, pupil class management, and data collection, input, and validation related to student attainment, progress, attendance, and related KPIs.
•Produce data reports from iSAMS for SLT, Governance, ISI, and external agencies, and coordinate the school census submission and other statutory data returns (DfE, LA).
Platform Integration:
•Ensure the integration and synchronization of all platforms associated with iSAMS (Cognita Connect, School Cloud, Parent Pay) and maintain their ongoing integrity and functionality.

To view the full Job Description, please Click Here

This is a full-time, term-time plus role (40 hours per week, 40 weeks per year)

Who we are looking for:
We are looking for a dedicated individual to join our team, bringing a blend of strong administrative skills and a proactive approach to work. The ideal candidate will have excellent communication abilities, be adept at managing data systems, and possess a keen eye for detail. This role requires someone who can work both independently and collaboratively, ensuring high standards in all tasks.

Essential Qualifications:
•GCSEs (or equivalent) in English and Maths
•Recognised administrative qualification at NVQ3 level or above, or equivalent experience
Essential Skills:
•Excellent communication skills across various stakeholders
•Ability to work well in a team and autonomously
•Excellent data and digital skills, adaptable to multiple platforms and technologies
•Proactive approach to planning and prioritising work
•Outstanding organisational and administrative skills

Benefits at Cognita
• Competitive salary depending upon qualifications and experience
• Free lunch provided during Term Time
• School holidays and public holidays
• Free parking on site (subject to availability)
• School fee discount
• Exclusive third-party discounts
• Professional Development

How to Apply
Complete this application before the closing date. The Closing Date for Applications is: Sunday 29th June 2025

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background.

Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.