Corporate Relations Coordinator , Kilchberg Zurich

The European Alliance of Associations for Rheumatology (EULAR) is the organisation which represents the people with arthritis/rheumatism, health professional and scientific societies of rheumatology of all the European nations. EULAR is a non-profit scientific and educational association recognised by Swiss law. Each year, it hosts a congress with approximately delegates , and organises a wide variety of smaller events throughout the year.

Your tasks:

• Provide administrative and logistical support for EULAR s sponsorship and exhibition operations.
• Communicate with industry partners and follow up on requests.
• Design 2D exhibition layouts and venue plans using AutoCAD, based on provided specifications.
• Manage the online booking platform for exhibitors to order congress services (e.g., electricity, furniture, booth items).
• Maintain accurate documentation, including meeting minutes, internal and external files, contact databases, and other relevant records.
• Coordinate with suppliers and internal departments to ensure smooth execution of operational tasks.

Your profile

Required qualifications:

• Minimum of 3 years of professional experience in exhibition services, booth construction, congress organisation, or a similar field.
• Proficiency in AutoCAD or similar software is essential.
• Strong organisational and administrative skills with excellent attention to detail.
• A proactive and dependable team player, capable of managing multiple tasks simultaneously.
• Excellent written and verbal communication skills in English (C1-C2).
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office; experience with online booking platforms or congress IT systems is advantageous.
• Willingness to travel within Europe for the EULAR Congress.
• Interest in working in a dynamic, international, and multicultural environment.

Preferred qualifications:

• Higher education in event management, or a bachelor s degree in marketing, business administration, or a related field.
• Digital fluency and project management certification.
• 3+ years of relevant work experience.
• Conversational German (B1 - B2) or additional languages are a plus.
• Familiarity with Confluence and Jira.

Start date: Immediate.

Interested? Please share your CV, reference letters and motivation letter in one PDF file via the following link: Application - Corporate Relations Coordinator (%), Kilchberg Zurich - EULAR Recruiting - Jira Service Management