Contracts Specialist

CONTRACTS SPECIALIST (PROJECTS)

Our client, an Oil and Gas Operator in Aberdeen is seeking an experience Contracts Specialist. This is Permanent role.

Scope/Overall Purpose of Job:

Responsible for the contractual management and administration of a portfolio of capital project and decommissioning contracts, coordinating tender / sourcing activities to meet the business needs and supporting ongoing activities. Ensuring the company is not exposed to unnecessary contractual and / or commercial risks.

Key Job Responsibilities:

Business Delivery:

Tendering / Sourcing: Supply chain management focal point for tender / sourcing requirements, key tasks including:

prioritise tender schedules and manage workload to meet business requirements,

prepare requests for proposal documentation, with input from SME's / stakeholders across the business,

lead tender process, including any communications with tenderers,

lead overall evaluation process, conducting the commercial and contractual evaluations, coordinating with technical / HES evaluation team,

plan and lead all negotiations with tenderers,

prepare and present recommendations to award, obtaining internal tender board and Co-Venturer approvals (where required),

draft contracts using company standard templates and arrange for execution of the same.

Post Award Contract Management: Manage post award contract / commercial management from initial kick-off through to close out, working closely with technical Contract Owner and other SME's as required, key tasks including:

provide contractual advice, support and contract interpretation to the business as necessary, engaging with legal for more complex matters (if required),

ensure all compliance, Co-Venturer (JOA) and company requirements regarding contracting processes and contractor management are satisfied, including monthly / quarterly performance reviews, KPI's and improvements for under-performing contracts / contractors,

participate with any management of any claims and / or disputes raised by or with supply chain contractors, coordinate with SME's and take the lead in the resolution (where applicable) and otherwise provide proactive supply chain support,

compliant contract administration using the company systems, processes and templates,

management of SAP / e-procurement system records.

Organisation Capability:

Engagement with SME's as necessary legal, finance, HES, Information Risk Management etc.

Represent the business as the supply chain focal point at all monthly internal tender board meetings, as required.

Relationship Management:

Establish and maintain strong relationships with key internal and external stakeholders, ensuring the business needs are met and the supply chain team is a key participant in management of the supply chain.

Establish and maintain relationships with counterparts in supply chain contractors to support the client being a client of choice for the supply chain and getting the contractor that we desire.

Monitor the external environment in order to identify and take advantage of business opportunities to improve results within defined area of responsibility,

Champion HES matters in all procurement activities,

Candidate Requirements:

Key Experience Required:

Previous experience and detailed knowledge of contracts (all elements including legal provisions), conditions and practices in the UKCS, demonstratable experience of tendering, awarding and managing contracts within the assigned portfolio, with ability to develop tender and contract strategies (where required).

Ability to work effectively in a fast-paced environment with high volume of activity and changing priorities to align with the needs of a dynamic business.

Diverse supply chain management experience in energy sector (ideally with Operator and Contractor - Tier 1 / 2 experience).

Experienced and effective with proactively interfacing with internal SME's / stakeholders (for example: asset / wells teams, compliance, legal, finance, procurement, materials, QC and logistics) and understanding their needs as well as communicating the supply chain team needs from them.

Proficient in use of SAP system and MS office applications.

Key Qualifications, Competencies Required:

Degree level qualification in an appropriate and relevant discipline (preferable but not essential if hold relevant experience instead).

Good project management skills and can demonstrate the ability to self-manage and prioritise multiple tasks, ability to work pro-actively under own initiative with minimum supervision but also a team player that will engage supervisor and other team members when beneficial, keep supervisor appraised of key issues to avoid any surprises.

Working knowledge of end-to-end contracting process (planning, sourcing, negotiation and post award contract / contractor management).