Company Secretary & Governance Administrator

Company Secretary & Governance AdministratorApply: Dublin - Cross Border: Full time: Posted Today: R10108 Your role Legal & Compliance - Compliance - P2 - IRL What you'll be doing Company Secretary & Governance Administrator What we need Corpay is currently looking to hire a Company Secretary & Governance Administrator within our Alpha FX division. This position falls under our Cross Border line of business and is located in Dublin, Ireland.As the Company Secretary & Governance Administrator you will serve as statutory Company Secretary, subject to Board appointment, and oversee corporate filings and records for Associated Foreign Exchange Ireland Limited, payments institution, and AFEX Markets Europe Ltd, investment firm. The role will support effective Board decisions and provide reliable governance administration. Working with the CEO, Chair, directors, Compliance, Finance and Group Legal, the individual will coordinate Board and committee activity, deliver accurate papers and minutes, and manage the corporate filing calendar. The role will support the CEO and Board between meetings and coordinate applicable EEA branch filings with local advisers, while regulatory accountability remains with the relevant functions.You will report directly to the Group Head of Compliance. You will regularly collaborate with the CEO, Chair, directors, Compliance, Finance and Group Legal teams. How We Work As the Company Secretary & Governance Administrator, you will be expected to work in an office environment. Corpay will set you up for success by providing: Assigned workspace in Dublin, Ireland Company-issued equipment Formal, hands-on training and support from a wider Operations, Finance and Compliance team Role Responsibilities Your responsibilities of the role will include; Corporate Filings & Statutory Records Manage the corporate filing calendar, CRO annual return (B1) and financial statement submission with Finance, retaining evidence of approval. File B10 and B2 changes, registrable resolutions, name and constitution changes, and applicable share-capital and other event-driven forms. Maintain statutory registers, minute books, the constitution, share records, powers of attorney and signed resolutions. Keep beneficial ownership records current and submit RBO changes, working with Group Legal and external advisers as needed. Coordinate applicable branch-register filings in Spain, Italy, Luxembourg and Sweden with local advisers and branch managers. Board & Committee Governance and CEO Support Plan Board, Audit Committee and CROC meetings, with a forward agenda, decision timetable and timely circulation of papers. Work with the CEO, Chair and paper owners to deliver decision-ready packs showing approvals sought, key risks and supporting evidence. Draft minutes and resolutions, maintain the action log and follow up owners until actions are evidenced and closed. Give the CEO and directors responsive support between meetings on governance, approvals, delegations and corporate records. Coordinate director induction, declarations, training, policy approvals and Board effectiveness reviews, tracking follow-up. Regulatory Coordination, Governance & Engagement Coordinate CBI governance notifications and Fitness & Probity appointment records with Compliance and the CEO; track approvals before changes take effect. Maintain committee terms, reserved matters, conflicts registers, delegated authorities and records of decisions. Track filing and governance deadlines; promptly escalate delays and gaps to the CEO, Chair and relevant functions. Support audit, regulatory reviews, branch changes and restructurings with retrievable evidence and ad hoc governance support. Benefits & Perks Competitive salary of €50-60K base (depending on experience) + bonus Comprehensive annual leave plus public holidays. Pension scheme Health and wellness programs Significant career progression opportunities, with potential to take on a wider role in the future Opportunity to join a leading brand in a high growth global business