CMMS Administrator

The Ellison Institute of Technology (EIT) purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity's most challenging problems.

EIT will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.

Led by a faculty of world experts, EIT seeks to solve the world's most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and artificial intelligence & robotics.

EIT is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT's current partnership with the University of Oxford and become the new home for Ellison Scholars.

EIT is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone's experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity's most enduring challenges.

EIT is seeking CMMS Administrator to support the CMMS & Asset Lead in maintaining and optimising the Computerised Maintenance Management System (CMMS), ensuring effective scheduling of equipment maintenance across the organisation. This role comprises of the accurate input and updating of maintenance data, equipment records, and work orders, as well as troubleshooting CMMS-related issues. A high level of attention to detail is essential to ensure data integrity, efficient system performance, and the effective tracking of maintenance activities.

Key Responsibilities:

• Maintain the CMMS software, ensuring it operates smoothly and efficiently.
• Input and update asset details including maintenance records, work orders, preventive maintenance schedules, and inventory data with precision.
• Work with the Facilities and lab teams to coordinate and schedule contractor visits to site for maintenance, repairs, or inspections in line with equipment requirements.
• Ensure maintenance related documentation has been reviewed before being entered onto the CMMS.
• Troubleshoot and resolve system issues, including data discrepancies.
• Generate and distribute comprehensive reports on upcoming maintenance activities, system usage, and asset performance.
• Collaborate with relevant departments to streamline work order processes, ensure proper documentation, and track asset lifecycle.
• Conduct regular audits of data to ensure accuracy, completeness, and consistency across the CMMS system.
• Provide training and support to users, ensuring they are competent in using the CMMS and following best practices.
• Monitor system usage and provide recommendations for improvements or system upgrades as needed.
• Collaborate with relevant departments to ensure CMMS is operational.

Essential Skills, Qualifications & Experience:

• Strong attention to detail with the ability to maintain high levels of accuracy in data entry and reporting.

• Experience working with CMMS software or Asset Management systems.
• Proficient in Microsoft Office Suite.
• Strong analytical skills and the ability to generate and interpret reports.
• Effective communication and interpersonal skills to collaborate across departments.
• Ability to manage multiple tasks and prioritise in a fast-paced environment.
• Knowledge of maintenance processes, work order management and asset management.
• Detail-oriented, organised, and highly methodical.
• Self-motivated with a proactive approach to problem-solving.
• Strong time management skills and the ability to meet deadlines.
• Positive can-do attitude.

We offer the following salary and benefits:

Salary: £28,000 - £38,000 + bonus

Enhanced holiday pay

Pension

Life Assurance

Income Protection

Private Medical Insurance

Hospital Cash Plan

Therapy Services

Perk Box

Electric Car Scheme

Why work for EIT:

At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

Terms of Appointment:

You must have the right to work permanently in the UK with a willingness to travel as necessary.

You will live in, or within easy commuting distance of, Oxford.

During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.