Client Terms Paralegal - London

Herbert Smith Freehills Kramer is a world-leading global law firm, where our ambition is to help you achieve your goals.

Exceptional client service and the pursuit of excellence are at our core. We invest in and care about our client relationships, which is why so many are longstanding. We enjoy breaking new ground, as we have for over 170 years.

As a fully integrated transatlantic and transpacific firm, we are where you need us to be. Our footprint is extensive and committed across the world's largest markets, key financial centres and major growth hubs.

At our best tackling complexity and navigating change, we work alongside you on demanding litigation, exacting regulatory work and complex public and private market transactions. We are recognised as leading in these areas.

We are immersed in the sectors and challenges that impact you. We are recognised as standing apart in energy, infrastructure and resources. And we're focused on areas of growth that affect every business across the world.

All of this is achieved by supporting the growth of our people, who help us deliver on our ambition - which is to help you achieve yours.

Herbert Smith Freehills Kramer: Your goals. Our ambition

The Opportunity Key Responsibilities:

• Liaise with partner, lawyers and business development teams to obtain outstanding or missing engagement letters and client terms.

• Monitor and chase outstanding engagement letters and client terms to ensure complete records are maintained across all active matters.

• Review incoming correspondence and identify documents requiring logging or storage.

• Request updated terms where existing documentation is out of date or has expired.

• Review retrieved documents to confirm they are complete, properly executed, and meet the firm's internal requirements.

• Cross-reference client terms against the firm's standard terms of business to identify any deviations or bespoke provisions that require escalation to a supervising lawyer.

• Check engagement letters for accuracy, including correct client names, matter descriptions, fee arrangements, and signatory details.

• Flag any unsigned or incomplete documents to the relevant matter team.

• Upload all client terms and engagement letters into the firm's central repository in accordance with established naming conventions and filing protocols.

• Maintain an accurate and up-to-date matter register or tracker recording the status of engagement letters and client terms across all active matters.

• Ensure documents are attached to the correct client and matter records and are accessible to authorised personnel.

• Apply appropriate key term tagging.

• Archive superseded or expired terms in accordance with the firm's document retention policy.Escalate any concerns regarding missing, conflicting,