Clerk Typist

Reports To: Superintendent of Public Works.

Schedule: 7:00am to 3:00pm, Monday through Friday or other hours as set by Superintendent of Public Works.

Essential Functions of the Position

1. Scheduling appointments for department head or employees in the department.
2. Preparation of correspondence and maintenance of logs for correspondence and appointments.
3. Collection of fees, if applicable and reconciliation of fees collected.
4. Processing and issuance of permits or licenses.
5. Data entry of information and data into the computer system.
6. Maintenance of files and/or complaint logs as directed and assisting other department personnel in filing.
7. Answering inquiries from the public in person and on the telephone. This position will entail a significant amount of interaction with the public.
8. Completion of document and/or file searches as assigned.
9. Preparation of documentation for reports and correspondence.
10. Processing of requisitions and purchase orders as necessary.
11. Processing of information and violation notices as required.
12. Other duties as assigned by the Department Head or Township Administrator.

Qualifications for the Position

• The ability to read, write, speak and understand the English language sufficiently to perform the essential functions of the position as listed above.
• The ability and temperament to work cooperatively with associates, supervisors, and the public at large.
• The ability to act courteously and effectively with the public.
• Any certifications required for the position by virtue of State, Local or administrative agency mandate.
• The ability to operate office equipment, including but not limited to a copier, fax machine, postage machine, calculator and typewriter.
• Experience with entering data into a computer and a general working knowledge of computers.
• Transportation to and from work.
• Conformance with the Township of Stafford dress code and other personnel policies as adopted by the Township.
• The ability to pass a post offer/pre-employment physical exam including a drug screening analysis.

Physical Demands of the Position

This is a description of the way the job is to be performed; it does not preclude the potential for accommodation.

Overall Strength Demands: LOW

• Vision: For most tasks: typing, copying, data entry, filing, retrieving information.
• Sitting: For deskwork and meeting with the public or other employees.
• Hearing: For communicating with the public and other employees.
• Fine Dexterity: For operation of computer, calculator, & typewriter.
• Handling: For inputting information into office machines and equipment.
• Lifting and Carrying: For lifting and carrying files from office to office.
• Bending and Twisting: For filing and retrieving information.
• Standing/Walking: For filing and checking/retrieving information from other offices.
• Talking: For communicating with employees and the public.
• Pushing/Pulling: For retrieving information from file drawers.
• Crouching/Bending: For accessing equipment and files.
• Balancing: For carrying items from offices.
• Reaching: Retrieving items from shelves.