Clerk-Secretary II - Facilities

Closing Deadline: March 23, 2026 Department/Division: Community Services - Facilities Location: On-Site (Stratford, ON) Duties:

ReportstotheAdministrative Assistant to the Director of Community Services.Performsadministrative,clerical, customer service,record - keeping,facilitybookings (including arenas, sport fields, ball diamonds, outdoor volleyball/basketball/tennis courts, as well as meeting rooms),accountspayableandreceivable functionswi t hinthe Facilities Division of the Commu nity Services Department.

Work Performed:

Greets public; provides general information; responds to telephone, in perso n or electronic inquiries, takesandrelaysmessagestotheappropriatepersonordepartment.

Keys in, edits, proofreads and finalizes correspondence, notices, agendas , minutes, reports, statements, forms, presentations and other documents from notes , corrected copies or brief instr u ctions .

Performs data entry and tracking on automated and other systems, including but not limitedto department statistics, databases, mailing lists,invoices, payrolldata, purchase orders, petty cash and work orders.

Sorts , processesandverifiesapplications, registrations,receipts,expenditures andother documents in accordance with established procedures.

Invoices, receives and processes payments for departmental goods and services (i.e. accounts payable/receivable, including preparation of bank deposits for financial systems) .

Maintainsdepartmentrecordkeeping/filing systemsaccordingtorecordretentionand disposal systems.

Ordersofficesupplies andmaintains inventories.

Arrangesforservicing/repairstoofficeequipmentormachineryas required .

Receives and processes requests from public and private groups for use of community facilities including issuing of contracts, collection of payments and related documentsand tracking/balancing of customer accounts.

Performsotherrelateddutiesasassigned.

Qualifications:

CommunityCollegeDiploma(1year)inOffice Administration.

• Minimum3-6monthsrelated professional experience.

Specialized Skills, Abilities, Training, License, Memberships, or Certifications

Ability to operate standard and specialized software systems

Applications will be received until March 26th, 2026 at 4:30 pm.

The City of Stratford is committed to building a culture where difference is valued. The more inclusive we are, the better our work will be on behalf of the community we serve. We are committed to continuously improving our systems, policies and practices to remove barriers, promote respect and ensure our employees, in all their diversity, can succeed. We encourage and welcome qualified applicants with a diverse range of perspectives, skills and lived experiences to apply.

Accommodations are available for people with disabilities throughout all stages of the recruitment process. Applicants should make their needs known in advance.

While we appreciate all applications received, only those selected for an interview will be contacted.

Personal information collected in response to this advertisement is collected under the authority of the Municipal Act, 2001 to determine eligibility for employment with the City of Stratford. Please direct inquiries to the Human Resources Department at x 336.