Centralised - ILD MDT Co-ordinator and Data Manager

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Centralised - ILD MDT Co-ordinator and Data Manager Band 4 Main area Respiratory Medicine Grade Band 4 Contract Permanent Hours Full time - 37.5 hours per week Job ref 321-MRC B4-A

Site Churchill Hospital Town Headington Salary £26,530 - £29,114 per annum/pro rata Salary period Yearly Closing 18/11/:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. For more information about our Values and Value Based Interviewing please visit

Job overview We are

Are you passionate about making a positive impact in the healthcare industry? Do you thrive in a dynamic and compassionate environment? If so, we have exciting opportunities for you!

Our clinical support patient facing administration workforce is vital to our organisation. Without them our front-line Doctors, Nurses and Allied Health Professionals cannot deliver the excellent care to our patients we strive for. As a support to our clinical workforce within the Divisions you will play a crucial role in ensuring the smooth and efficient operation of our hospital wards.

Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.

Main duties of the job We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

This week we are currently recruiting for the following Bands 4 and 5 role across the organisation:

• ILD MDT Co-ordinator and Data Manager - 37.5 hours per week - Permanent - Churchill Hospital

When applying please:

• Include as much detail as possible in the application inc. qualifications, roles and responsibilities
• Include a supporting statement and showcase your skills and experience
• Specify if you have a strong desire to work in a certain department or role type
• Let us know if you want full time or part time work

Shortlisting will be carried out on: W/C 16 June 2025

The interview date for successful candidates will be: 30th June 2025

Please note, this vacancy may close early if there are sufficient applications.

Working for our organisation Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Detailed job description and main responsibilities The purpose of this role is to provide high standard, efficient and comprehensive support to clinical teams within the Respiratory Medicine Service. The post holder is responsible for managing the delivery of Multi-Disciplinary Team (MDT) meetings, facilitating data collection for diagnosed and suspected Interstitial Lung Disease (ILD) patients and entering information onto appropriate databases, tracking patients through diagnostic and management pathways and collating information for benchmarking and auditing against national standards.

This role is integral to the smooth-running and efficiency of this sub-speciality.

The post holder is expected to work within the wider administrative team and alongside clinical staff to deliver a high standard of patient care and proactively contribute to the ongoing development and improvement of the service.

Key Duties:

• Establish and maintain effective working relationships with colleagues across the region to ensure effective communication between regional and peripheral centres
• Work alongside other non-clinical staff to provide robust administration that underpins the delivery of a high quality outpatient service and demonstrate high levels of patient care at all times.
• Be flexible in your approach to work, particularly being willing to cover other job roles during periods of absence or high demand and work varying hours as required to ensure that the service maintains an adequate level of cover during core hours.
• To actively participate in and support the induction and training of new members of staff within the team, as well as the implementation and development of new systems and processes to enhance the Respiratory service.
• Attend Departmental meetings, training and your annual appraisal as required to ensure that you maintain an up-to-date working knowledge of service and trust procedures.
• Act in a manner aligned to our Trust Values and consistently demonstrate the behaviours that will ensure we achieve our ambition of delivering compassionate excellence.
• Perform any other duties appropriate to the grade and objective of the post as directed by the Admin Team Leader, or Unit Manager.

Person specification

• At least 5 GCSE's or equivalent (including Maths and English)
• Previous experience working as part of a team and on own initiative
• A flexible, positive and professional attitude, keen to learn and progress within the role.
• NHS experience
• Knowledge of Interstitial Lung Disease & Respiratory services

COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family and colleagues. While vaccination is not a condition of employment, we encourage staff to get vaccinated. If you are unvaccinated there is helpful advice and information at the Oxfordshire County Council website where you can also find out more about how to access vaccination.

Vacancy Closures: This vacancy may close early if a high volume of applications are received.

Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.

Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.

Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria . click apply for full job details