Casual or Intermittent

Organisation Name: Manchester Bolton & Bury Canal Society (MBBCS)

Opportunity Name: Meetings and Records Secretary

Districts: Boroughwide, Farnworth, Kearsley, Little Lever & Darcy Lever

Opportunity Type: Long-term Commitment

Time Of Day: Casual or Intermittent

Where Is The Opportunity Located?: From home

Opportunity Role Type: Trusteeship, Boards and Committees

Requirements: Other

Wheelchair Access?: No

Full Description Description

The main role of the Secretary is to ensure that the meetings are planned and organised and that the decisions of the Society are recorded and circulated in a timely and effective way.

Tasks

"Council" is the name of the MBB Canal Society's internal decision-making committee which is usually held online every 3 months for about 2 hours.

Council Meetings

• Set up the quarterly meetings, send reminders along with the online link.
• Write the minutes - generally "cut & paste" as most reports are submitted beforehand.
• Circulate and then revise minutes with any changes. Note: the minutes as revised are accepted as a correct record after 2 weeks.

Other Regular Meetings

• Set up and confirm the following meetings, send reminders with the online link:
  • C&RT Operations Meeting with MBBCS held every two months: minutes (Action Log) is currently done by C&RT.
  • MBB Canal Restoration Partnership held every 3 months: write, circulate and update minutes (This usually takes a couple of hours every 3 months).

Records

Maintain our archives and keep our existing files up-to-date (Council, C&RT, Restoration Partnership minutes, cuttings, etc).

Skills

• Organising & recording meetings
• Good communication - written, oral and inter-personal
• IT skills: MS Word, online meetings

Knowledge

• Become familiar with the canal, its partners / stakeholders and key individuals within these organisations