Cargo Administrator-Heathrow Airport

Overview

As a Swissport Cargo Administrator, you will play a vital role in our warehouse and airport operation and provide efficient and effective local administrative support.

Responsibilities

• Managing security interview
• Issuing job offers and employee contracts of employment
• Attending inductions to biometrically enroll new employee (s) on their first day within the business and to explain referencing and DBS check process.
• Assisting employee(s) with ADP enrollment
• Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
• Processing and issuing car park pass applications
• Maintaining employee (s) paper and electronic personnel files in line with GDPR
• Processing and issuing airside vehicle permits
• Processing and issuing tools of the trade permits
• Preparing minutes of meetings
• Managing station stationary requirements in line with budget
• Ordering of unifroms in line with budget
• Processing eye car vouchers
• Answering general telephone enquiries
• Managing invoice administration through appropriate software system
• Processing post
• Notifying shared Service Centre of all new starters
• Notifying Shared Service Centre of all leavers
• Managing and reconciliation of petty cash budget
• Processing expense claims for employees not registered on WebExpenses
• Processing hotel, flight and car bookings for employees not registered on Egencia
• Managing of water coolers and printers
• Processing manual payroll amendments that cannot be processed through Dayforce
• Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.

Qualifications

• Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
• Good interpersonal skills
• Ability to follow process and procedures and apply flexible approach when required
• Ability to work as a team in a fast-paced environment
• Ability to speak and understand English language

The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.