Business Operations Manager

Arcadia Impact is looking a Business Operations Manager.

Overview:

• Full-time role
• Language: English
• Location: London, UK
• Salary: £50,000 - £55,000 per year, depending on skills and experience
• Applications closing: 8th April

Job Description

Arcadia Impact is a charity working to reduce risks posed by advanced AI through training and research programmes. Our core training programmes include LASR Labs and the AI Governance Taskforce, which are focused on upskilling people for careers in technical AI safety and AI governance. We also support three sponsored projects: Orion AI Governance Initiative, Impact First, and the AI Safety Engineering Taskforce.

We are hiring two new operations roles to work under our Co-Director, Joe Hardie, who has previously led operations.

Responsibilities

This role in our operations team focuses on the business operations that enable each of our programmes to run smoothly and efficiently. Specific areas you'll work on include:

Finance and accounting

• Manage and track budgets by producing summaries and reports.
• Work with our accountants and bookkeeper to keep our accounts up to date.
• Monitor and pay invoices and reimbursements.
• Set up and improve financial systems and guidance, including for receiving and sending invoices, reimbursement policies, and decision making processes.

Legal and compliance

• Create, review and manage contracts, grant agreements, and other legal documents.
• Research and advise our leadership on legal questions, ensuring compliance with charity law.
• Ensuring compliance with visa sponsorship requirements and applications.

Internal systems

• Building and maintaining internal CRM's and data management systems.
• Developing information security practices to improve internal security.

General operations tasks

• Supporting leadership with organisational improvements, including monitoring and evaluating organisational goals.
• Supporting our Operations Associate on people operations tasks, including reviewing staff contracts, creating and updating organisation policies, and improving hiring processes.
• Create and improve organisation policies and procedures.
• Supporting staff with general issues and challenges.

Role Requirements

We are looking for someone who is excited by our mission and has a background in business operations, including finance, law, HR, or a related field.

If you don't fit all the experiences here, we still highly recommend applying.

We are looking for someone with:

• 2-3 years of experience in finance and accounting, such as using accounting software or bookkeeping. You're comfortable navigating financial processes and spreadsheets.
• An optimisation mindset: you actively think about how to make things run smoothly and efficiently.
• The ability to manage your time and balance multiple tasks at once while prioritising between them.
• High attention to detail.
• Strong communication and interpersonal skills.
• Motivation to contribute to our mission and a basic understanding of work in AI safety & governance.

How to apply?

To apply for this role, please fill in the application form.

We expect to make offers by mid May are ideally looking for someone to start in mid June, although we are flexible with later start dates.