Business Officer - Europe & Eurasia

Business Officer Europe & Eurasia

The Business Officer will work for the Europe & Eurasia Programme Management Unit (PMU) and will provide the highest standards of financial and administrative support to European funded Internews E&E Programmes. We are looking for a responsible and professional individual to perform a variety of financial and administrative tasks. Duties of the Business Officer will include the financial administration of current projects, oversight of project budgets and partner spending, facilitation of payment requests, budgetary projections and other financial and administrative duties that may be required during this period.

The Business Officer will work closely with the Programme Officer, the Senior Business Associate and the Programme Finance Business Partner to provide timely and quality support to programmes as required.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following with other duties upon request:

Financial administration of Internews s projects:

Review project expenditure and ensure accuracy of coding.

Manage cash-flow to ensure the availability of project funds at Internews offices.

Work with Programme Finance Business Partners (PFBPs) to prepare financial reports for donors, prepare notes for financial reports, and ensure that costs are reported in compliance with donor requirements.

Monitor co-financing plans.

Advise project teams on the correct application of HQ policies and processes, including on procurement, travel, etc.

Budget oversight:

Review budget-versus-actuals and facilitate forecasting in line with project activities.

Support partners with budget planning.

Align internal templates to donor formats for effective monitoring and reporting.

Sub-grants oversight and keeping SGA (Sub-Grant Agreements) tracker:

Support Internews partners to prepare budgets under sub-grant agreements.

Review financial reports from partners when required and coordinate corrections as required.

Payments and administration:

Coordinate payment requests to London, including reviews, confirmations, and follow-ups.

Monitor donor income and prepare requests for disbursements to donors.

Review and verify suppliers invoices to Internews London HQ accounting department.

Support Accounting field teams in terms of induction and refreshment training regarding Internews and donors procedures and policies.

Budget development: work closely with Programme Officer, Senior Business Associate and country offices to develop budgets for new proposals. Coordinate on the development of co-financing approaches and plans for opportunities with the European Commission and other European donors.

Help set up business processes for new projects, including the preparation of requests for Personal Service Contracts.

Support the process of staff contracting for projects.

Help project teams with staff charges to relevant projects.

Other tasks: participate in project audits carried out at the HQ as required by the London finance controls team.

Other financial and administrative tasks may be assigned as required.

In all duties, uphold Internews Core Values and demonstrate commitment to fostering a culture of Belonging, Dignity, and Justice.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

Minimum three years of experience working in similar capacity

Experience with European funders (European Commission, SIDA, FCDO, GIZ etc.)

Fluency in English (written and spoken)

Experience working in Europe & Eurasia region

Proficiency in computer skills, including familiarity with Microsoft Office and advanced MS Excel

Strong analytical skills, ability to define, communicate, and resolve complex problems.

Strong interpersonal skills: diplomacy, tact, and the ability to negotiate.

Strong time management and organizational skills; ability to effectively manage a dynamic workload and shifting priorities.

Proven ability to operate in a multicultural and remote work environment.

Proven ability to work both independently and as an effective team-member.

Preferred:

University degree (preferable) in Accounting, Business Administration or Financial management

Qualification in Accounting (Knowledge of ERP (Agresso) will be a plus)

Good working level of Russian (written and spoken) would be an advantage

WORK ENVIRONMENT:

Expected office hours are generally Monday through Friday from 09:00am to 5:30pm.

Vacancy Timeline:

Deadline for applications: Midnight 2nd November 2025

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of their position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must both be present in the UK for the duration of the assignment and be able to demonstrate their Right to Work in the UK in order to commence employment.