Business Administration apprentice (GWE) - Pfizer

Business Administration Apprentice (GWE) - Pfizer

Location: Pfizer Ltd, Discovery Park House, Ramsgate Road, Sandwich, Kent, CT13 9NJ.

Position type: Apprentice (18 months, starting 1'st September 2026).

Salary: £16,890 per annum; Pension: Employee 5%, Employer 3%.

Working hours: Monday to Thursday, 9am - 5.25pm; Friday, 9am - 4.05pm. Lunch break 12pm - 12.45pm.

Job Description Overview

Support the Global Workplace Experience (GWE) Global Business Performance Team with administrative, purchase-to-pay and financial management tasks across GWE sites in the European, Middle East and Africa (EMEA) region.

Purpose of the Role

Provide practical administrative and operational support while undertaking a structured apprenticeship, building expertise in procurement, finance, stakeholder communication and process improvement to contribute to budget management and operational services.

Key Responsibilities

• Support purchase request and requisition processes, ensuring information is complete, accurate and compliant.
• Raise purchase requisitions in ARIBA and track purchase orders, invoices and approvals to closure.
• Assist with vendor maintenance, supplier queries, invoice holds and payment issue resolution.
• Maintain accurate records and support governance, audit and Pfizer policy requirements.
• Collaborate with GWE colleagues, Procurement, Finance, suppliers and site teams to resolve queries.
• Use purchasing and invoice data to identify issues, trends and opportunities for process improvement.
• Provide wider team administration support including meetings, actions, travel, expenses, reporting and ad hoc projects.

Scope of Apprenticeship

Daily support to the Global Business Performance Team, developing confidence in managing purchase request, requisition, vendor maintenance and invoice payment processes while working with internal and external partners.

Learning and Development Opportunities

• Practical experience in business administration within a global corporate environment.
• Knowledge of purchase-to-pay processes, supplier onboarding, purchase orders, invoice management and financial controls.
• Exposure to budget management, forecasting, variance reporting and operational performance tracking.
• Communication, stakeholder management and customer facing skills through regular interaction with internal and external partners.
• Data handling, problem solving, prioritisation and process improvement capability.
• Proficiency in Microsoft Office, ARIBA, SAP and other business systems.
• Coaching, shadowing and participation in team activities and projects.

Candidate Requirements Skills

• Interest in business administration, finance, purchasing processes and operational support.
• Good communication skills, professional in email and telephone contact.
• Strong organisational and time management skills, able to prioritise work and meet deadlines.
• Willingness to learn, ask questions and develop understanding of business processes.
• Methodical problem solving with attention to detail and accuracy.
• Team player capable of building positive relationships at all levels.
• Flexible and adaptable to changing workload requirements.
• Confidence using Microsoft Office applications (Outlook, Excel, Word, PowerPoint).

Personal Qualities

• Hard working, self motivated, high quality focus within defined time frames.
• Good organisational, interpersonal and communication skills.
• Positive attitude, strong work ethic and commitment to personal development throughout the apprenticeship.

Training To Be Delivered

Qualification: Level 3 Business Administrator.
Apprenticeship Standard: Business Administrator.
Training Provider: BPP.
Delivery model: Online training.

Future Prospects

Upon successful completion of the apprenticeship, candidates may apply for other positions within the business.

Things To Be Considered

The apprentice must be able to demonstrate the required attitudes, behaviours and interpersonal skills of a professional workplace, commit personal time for study and have a suitable commute to the workplace.