Business Administration Apprentice - Nottinghamshire Torch SCITT (Nova Education Trust)

Purpose of the Role

The Business Administrator Apprentice will provide effective administrative and operational support to members of the Nottinghamshire TORCH SCITT team. Working closely with the SCITT Operations Manager and the wider team, the role is designed to develop the apprentice's knowledge, skills and behaviours in line with the Level 3 Business Administrator Apprenticeship Standard, while contributing to the efficient running of recruitment, onboarding, training and compliance activities across the SCITT.

Key Responsibilities Recruitment and Onboarding

• Support trainee recruitment administration, including interview scheduling, candidate communication and references
• Assist with interview and assessment activities
• Support trainee onboarding, ensuring documentation is accurate, complete and compliant
• Undertake safeguarding and regulatory checks in line with Trust and statutory requirements

Monitoring Trainee Progress

• Support administration and monitoring of trainee progress throughout the SCITT programme
• Maintain accurate attendance, progress review and compliance records
• Assist with tracking trainee engagement, milestones and outcomes using internal systems and DfE portals
• Support meetings and correspondence linked to trainee progress, attendance and welfare
• Escalate concerns appropriately under the direction of the SCITT Leadership Team

Business Administration and Compliance

• Assist with maintaining the Single Central Record, personnel files and archiving systems
• Support administration related to health and safety statutory obligations
• Assist with HR management systems and associated processes
• Support the accurate use and management of Department for Education portals

Communication and Customer Service

• Provide reception and front line support, responding professionally to telephone and email enquiries
• Communicate effectively with trainees, partner schools and external agencies
• Meet and greet visitors attending training events and meetings

Marketing and Social Media

• Support marketing and promotional activity for Nottinghamshire TORCH SCITT
• Assist with maintaining and updating the 'Get Into Teaching' website and other digital platforms
• Support the creation, scheduling and monitoring of social media content
• Assist with marketing activity for recruitment, events and open days
• Maintain records of marketing activity and engagement

Training, Events and Meetings

• Support the planning, preparation and delivery of SCITT training events
• Take accurate minutes of meetings, including leadership, governance and trainee attendance meetings

Apprenticeship Development

• Engage fully with off the job training and complete all required assessments
• Apply apprenticeship learning to day to day work
• Demonstrate professional behaviours including organisation, confidentiality, adaptability and teamwork

General Responsibilities

• Uphold safeguarding, health and safety, equality and diversity policies
• Promote the values and professional reputation of Nottinghamshire TORCH SCITT and Nova Education Trust
• Work flexibly as part of the SCITT administration team
• Use Trust IT systems securely and effectively
• Participate in performance management, supervision and professional development