Bid Coordinator

Find out everything you need to know about this role.

We are looking for a Bid Coordinator to join our busy bid department based in Uxbridge, West London. Working closely with the Bid Manager and the Pre-Construction team, the position will be key to providing a professional and efficient service, in support of PQQs, Supply Chain enquiries, Supplier Prequals, Bids and Tenders.

The primary responsibility will be to co-ordinate the quality element of bids, working in partnership with the Bid Manager. They will also be expected to liaise with the Estimators, Planners, and Pre-Construction Lead, coordinating enquiries as necessary.

Key responsibilities

• Draft first-pass responses for selected quality questions, company information sections and standard bid narratives
• Develop and maintain a library of reusable bid content, including company overviews, case studies, CVs, project experience, accreditations and standard responses
• Support the preparation of social value responses, plans and evidence for bids and frameworks
• Assist in identifying relevant social value commitments that are proportionate, deliverable and aligned to client requirements
• Maintain up-to-date company information required for PQQs, supplier portals and framework submissions
• Support the upkeep of records relating to insurances, accreditations, policies, procedures, licences, certificates and statutory information
• Support the maintenance of bid trackers, opportunity pipelines and tender reporting information
• Assist with monthly reporting by preparing statistics, submission updates, bid status summaries and supporting narrative
• Act as a reliable coordination point between contributors, reviewers and approvers during live bids.

Requirements

The successful Bid Coordinator would preferably be/have:

• Educated to degree level or equivalent
• Experience working within the Civil Engineering, Rail, Infrastructure, Energy, or Water sectors is advantageous
• Experience within a bid environment, working on tender submissions, PQQs and EOIs
• An interest in STEM and/or knowledge of the sectors Pod-Trak operates in
• Excellent communication skills, both written and verbal
• Experience in bid-writing or wanting to include bid-writing in their role is advantageous.
• Ability to build and maintain strong, lasting relationships with clients and stakeholders and understanding their needs
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook and PowerPoint
• Experience with SharePoint, Teams, InDesign, Power BI or bid portals would be advantageous.

What we offer

• Competitive package will be offered depending on location and experience
• 21 days annual leave, plus bank holidays