Band 4 Medical Secretary - Gastroenterology

Band 4 Medical Secretary - Gastroenterology

The closing date is 17 February 2026

We are excited to announce that we are looking for an experienced Band 4 Medical Secretary to work in the Gastroenterology department at Good Hope Hospital for 30 hours a week. You will be working with an established team of medical secretaries.

You will need to be keen and enthusiastic, if this is you then you won't regret applying for this role and becoming part of the gastroenterology team. We require someone who is hardworking, methodical, good at audio typing, good communication skills, approachable and friendly and will work alongside an already established team of medical secretaries.

Hours and days of work will be confirmed with the successful candidate following interview.

If the above is of interest to you and would like an informal chat prior to interview, then please get in touch with Ellisa Andrews, contact number: , .

Main duties of the job

The role itself consists of audio typing of clinics, this is done via dragon dictation system. So you will need to be an excellent audio typist. Other duties consist of diary management, clinic cancellations and setting up of extra clinics. Monitoring results and providing the consultants with weekly results lists to report on. Looking at rotas and reorganising clinics due to ward weeks, on call, annual and study leave. Good communication skills are needed as the phones are very busy. You will be part of a team where you will be required to cover other secretaries phones when on leave, this is done with a buddy system.

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Job responsibilities

Please note: For a detailed job description for this vacancy, please see attached Job Description.

Person Specification Qualifications

• Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
• Business Administration NVQ level 3 or equivalent experience in a clerical
• AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
• Working knowledge of medical terminology

Experience

• Experience of working as a Medical Secretary
• Experience of dealing with the
• Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook)
• Experience of using IT systemsExperience of working in Healthcare
• Good Organisational skills
• Able to use own initiative and deal with the unpredictable
• Able to work under pressure and to multitask
• Able to work to deadlines
• Experience of working in a busy environment

Additional Criteria

• Work effectively and flexibly as part of a team to meet the needs of the services
• Confident in dealing with people at all levels
• Must be able to demonstrate an understanding of equality and diversity
• Mature open and flexible approach to work
• Demonstrates care and compassion
• Good inter-personal and communication skills
• Good organisational skills
• Team Player
• Demonstrates reliability, motivation and commitment
• Ability to travel to multiple sites
• Ability to work under pressure and deal with

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Birmingham NHS Foundation Trust