Assistant Vice President, Finance and Data In line Portfolio PMO

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world's leading financial groups. Headquartered in Tokyo and with over 360 years of history, MUFG has a global network with around 3,000 offices in more than 50 markets. The Group has over 180,000 employees, and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing.This role sits within the In Line PMO team, part of the Project Governance function. The Governance team plays a critical role in supporting bank-wide projects through management reporting, project accounting operations, financial reviews aligned to project planning, and process approvals required for project initiation. The In Line PMO team, covering both Bank and Securities entities, provides hands-on support to project delivery teams - primarily those within the Project Promotion team - by ensuring that Portfolio Leads and Project Managers are operating in alignment with PMO standards, delivery lifecycle requirements, and governance procedures.Project delivery within EMEA Technology is managed by the Project Promotion team, which sits under IT Planning, Reporting & Administration (IPR). This team is responsible for executing the strategic delivery portfolio within the Technology domain, covering the following key portfolios: Branch, GCIB, Data, Finance, Compliance and Financial Crime, Risk, Digital Engineering Service (including Infrastructure and IT Service Management), Tech Other, and Cyber Security. These portfolios are overseen by the Regional Portfolio Committee.This role sits within the Tech In Line PMO and primarily supports the portfolio: Finance and Data portfolios. The role may also support other projects or portfolios as needed. The position reports to the Tech In Line PMO Lead.As a small, collaborative, and supportive team, the PMO function offers a strong support network and seeks talented individuals whose careers and skills can be developed through shared initiatives such as continuous improvement reviews of PMO processes and procedures, and rotation across portfolios or large programs spanning multiple entities. MAIN PURPOSE OF THE ROLE The Portfolio / Programme In Line PMO team is responsible for delivery management reporting, planning, and supporting their Portfolio / Programme Leads, as well as the Head of IPR and the Head of Project Governance, in the implementation of the portfolio strategy.This vacancy is for a PMO within the Technology portfolio, supporting the portfolio, which may be managed by different portfolio leads or by the same lead, depending on organisational alignment. (As a reference, the total investment for FY26 across these portfolios is approximately $9m.) The role involves close collaboration with other Tech In Line PMOs, Portfolio Leads and Project Managers in the Project Promotion team, as well as the Project Governance team, to ensure effective delivery and governance.The Technology portfolio delivers change initiatives on behalf of MUFG Securities International and MUFG Bank (EMEA) London Branch, and must align with the requirements of each Head Office, such as accounting standards and project delivery controls.The main responsibilities of the In Line Portfolio PMO are: Support and guide the Portfolio Manager, Accountable Executive and Programme / Project Managers in planning, controlling, monitoring and organizing the portfolio, ensuring compliance with governance and reporting and that the book of work is within delivery capability and resource capacity. Own and drive programme and project reporting e.g. through the creation of the monthly portfolio reporting pack from updates made by programme and project managers in Planview; creation of minutes and MI tailored for the target audience. Cover other portfolio's when required e.g. during scheduled absence. Review and critique deliverables produced across the programme / projects for completeness and accuracy against policy and delivery lifecycle minimum standards; and provide structured feedback to project managers. Work with Central PMO Delivery assurance to schedule key checkpoints for external review. Control submission of deliverables for Programme Committee and / or Bank Head Office / MUSHD review to avoid late / overdue requests. Implement the Central PMO calendar across the portfolio / programme / projects being supported, ensuring that the policy and project delivery controls are followed at all times, promptly escalating issues, risks and continuous improvement suggestions to the Project, Programme and Portfolio managers as well as Central PMO and Project Governance. Partner with central PMO, other PMO in Business unit and teams in Project Governance to continually improve project, programme and portfolio governance, controls, methods and tools. This is to ensure best practices and quality deliverables to internal and external stakeholders through providing feedback and working on improvement projects run within the central PMO team and the Project Governance team and in response to / to align to policy changes made by other teams or internal audit "management action plan" items . KEY RESPONSIBILITIES In this role, you will be responsible for supporting your assigned portfolios and programmes to ensure smooth project delivery within the control frameworks defined by MUS, Bank EMEA, Bank Europe, and MENA, in accordance with the project delivery policy, lifecycle, and other key governance standards.You will act as a key interface between the portfolio (consisting of projects and programmes) and various governance and reporting functions, including the Central PMO, the Project Reporting and Project Accounting team, and the Financial Management team within the Project Governance function. Process and procedure expertise: Champion the implementation of MUFG's toolsets and processes, influencing Portfolio Managers, Programme Managers, and Project Managers to comply with MUFG standards and expectations. Document control: Manage project documentation including storage, version control, and deliverable reviews to ensure alignment with the project delivery lifecycle methodology and minimum standards. Financial and resource management: Support the management of actuals and forecasts, respond promptly to urgent requests, and oversee invoice and requisition handling by project managers. Ensure financial views are consistent and proactively manage contingency to avoid surprises. Meeting support and MI: Produce meeting minutes, track actions to completion, and generate management information (MI) to report progress. Reporting cadence: Implement reporting requirements and cadence across your assigned portfolios, including verifying fortnightly Planview status updates and challenging project teams where progress is unclear. Status reporting: Prepare project and programme status reports for key governance forums, including RAID logs (rolled up into the central RAID log), dashboards, milestones, and actual vs. forecast analysis across multiple funding sources. Issue escalation: Advise and escalate concerns regarding portfolio