Assistant to the CEO (m/f/d)

paper republic is one of the world's fastest growing brand of premium notebooks and leather accessories. We design, produce and ship our notebooks directly to 300.000 customers worldwide through our own ecommerce website. We are a dynamic international team over 110 people with more than 25 nationalities who like to develop and implement ideas together. Based in the heart of the 9th district in Vienna, paper republic HQ spread over 1000sqm, bringing together production, warehouse, office and shop in the first district, making it a unique, fun and beautiful place to work.

To support our CEO, we are looking for a highly organized and proactive Assistant. In this role, you will manage the day-to-day coordination of the CEO's schedule, communications and administrative activities. You will work closely with our Chief of Staff, who sets priorities, provides guidance and reviews final outputs. This role is ideal for someone who thrives on structure, clear execution and discretion.

• Manage and organize the CEO's inbox, including prioritization, categorization, and drafting responses.
• Handle scheduling, calendar coordination and meeting logistics, including preparation and follow-up (agendas, minutes, summaries, action items).
• Follow up with internal teams and external counterparts to ensure timely completion of tasks and deadlines.
• Prepare, format, scan, upload, and organize documents, contracts and correspondence in shared systems.
• Support administrative processes related to the CEO at holding level and assist with executive reporting and presentation preparation.
• Flag urgent or sensitive matters and ensure timely alignment with the CEO's priorities.

• 2-3 years of experience in an assistant, administrative, or operations support role.
• Highly organized, detail-oriented and reliable, with strong follow-through.
• Excellent written and verbal communication skills in English and German, other languages are a plus
• Comfortable working with confidential information and sensitive topics.
• Able to stay calm and structured in a dynamic, fast-paced environment.

from 25h/week

• A fulfilling role in a young, innovative and international team.
• Integration into a dynamic, fast-growing company, where every day brings new opportunities and challenges.
• Unique paper republic workspaces in the heart of Vienna, shared with our manufacturing, design and retail teams.
• Happiness events, summer parties, after-work events, brunches and outings.
• Employee benefits (meal subsidy, public transportation ticket, myClubs membership at a reduced rate, 50% discount on all our products, )
• A salary of € 2,600.- for a 40h work week, with adjustments based on education and experience.

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