Assistant to Head of Operations (FTC)

Assistant to Head of Operations (FTC)Join as an Assistant to our Operations department in Stonehouse, Gloucestershire.We are looking for an Assistant to Head of Operations for the Operations department at Sartorius. In this role, you will be responsible for a broad range of administrative, clerical and office duties to support the Head of Operations and the wider Operations Team.This is a standalone position supporting a team of 8 professionals, and we are looking forward to shaping the future with you.This position is available for full - time on a fixed - term period for 12 months. You will be based on site in Stonehouse, Gloucestershire. Working hours are Monday to Thursday 7.10 - 16.10, Friday 7.10 - 12.10.Our site in Stonehouse site is a manufacturer of plastic components and single - use products, such as lab scale bioreactors and filtration.Grow with us - Your ResponsibilitiesFrontline reception duties for the Sperry Way Facility including telephone call handling, intercom, post, meeting minutes etc.Provide administrative support to the wider Operations Team such as preparation of PowerPoint presentations, photocopying, scanning, and general office responsibilitiesProvide a weekly schedule to senior managers of travel plans & visitor arrangementsSupport with travel plans and hospitality for Head of Operations & visitors travelling to and from Sartorius Stedim LabSupport the Head of Operations with the management of his diary, including the scheduling, and prioritizing of meetings, submission of expense claims and other admin requirementsManage the Maintenance Schedule by ensuring all maintenance is completed within specified timeframesSupport staff in the implementation of the Maintenance Schedule e.g. booking and liaising with contractorsOrder company PPE, uniform and specialized clothing e.g. safety boots, shoes, workwear etc. Keeping accurate records of items purchasedLiaise with suppliers to fulfil indirect orders, process orders using Wescale.Support the Operations Team with the booking and arranging of external trainingCoordinate Company social events such as Summer BBQ, Christmas Hampers, Long Service Awards: booking of events, contractors, scheduling attendees etc.Support the internal audit process, by training to be an Internal AuditorProvide Branding and Marketing support to the site by undertaking Sartorius Branding and Marketing trainingOperate within the requirements of the quality system and assist in maintaining systems to ensure compliance to ISO 9001,13485, 14001 and regulatory IVD requirements including good documentation practisesWhat will convince usIdeally, previous experience in a Receptionist, Administrative Assistant, or PA/EA role.Solid experience in an autonomous role, comfortable operating without daily supervisionConfident communicating with diverse stakeholders across levels and functionsStrong organizational skills with the ability to prioritize and multitask under pressure.Proficiency in MS Office (email, calendar, Word/Docs, Excel/Sheets, PowerPoint).Professional telephone manner and customer service skills.High level of discretion and ability to handle sensitive and confidential information.Ideally experience of working within a regulatory experience: ISO14001, 45001, 9001Strong attention to detail and accuracy.In order to commence working with us, the successful candidate will have the right to work in the UK.What we offerAs a growing global life science company, stock listed on the German TecDAX, Sartorius offers a wide range of benefits:Making an impact right from the start: Comprehensive onboarding, including a virtual online platform - even before joiningWelcoming Culture: Mutual support, team-spirit and international collaboration; communities on numerous topics such as coaching, agile working and businesswomen networkHealth & Well-Being: Wide section of health and well-being support such as healthcare plans and health assessment servicesAttractive Working Conditions39 hours working week25 days annual leave plus public holidaysFree parking on siteFree hot and cold drinksHealth & WellbeingCompetitive benefits package, including:Group Life AssurancePrivate Medical InsurancePrivate Dental InsuranceSalary Sacrifice Cycle to Work SchemeTravel Insurance (Employee Paid)Salary Sacrifice Health Assessment ServicePlanning Ahead For Your FutureGroup Personal Pension PlanGroup Income ProtectionSalary Sacrifice Will Writing Service