Assistant Property & Facilities Manager

Four Marketing, founded in 1997, has grown into one of the UK's most influential 360 fashion wholesale, design, and retail businesses.

Located in a bespoke 45,000 sq ft space in London's King's Cross, we are deeply rooted in the UK fashion scene with a global reach.

We are seeking an Assistant Property & Facilities Manager to join our property team on a full-time, permanent basis.

The role involves supporting the Property department in developing, designing, and maintaining the Group Portfolio, including the Head Office and retail stores worldwide. Responsibilities include managing Health & Safety, improving operational efficiency, and supporting departmental strategies.

Main Duties & Responsibilities:

• Manage planned and reactive maintenance (e.g., Emergency Lighting, PAT, HVAC, CCTV, Fire Systems, Lifts, Pest Control, Intruder Alarms).
• Oversee tendering, negotiation, and review of contracts.
• Supervise building renovations, relocations, and maintenance projects.
• Ensure compliance with building and Health & Safety regulations, including fire safety, legionella testing, and risk assessments.
• Develop relationships across the organization for effective communication.
• Manage departmental budgets and monitor expenses.
• Coordinate meetings, prepare agendas, minutes, and follow-ups.
• Maintain property and maintenance records, including PPM schedules and compliance documentation.
• Handle internal reactive maintenance tickets via the Formstack system.
• Manage contractors and liaise with landlords and managing agents.
• Oversee contractual agreements and service provisions.
• Administer procurement processes, invoicing, and expenditure approvals.
• Manage the department calendar and online H&S portal.
• Provide reports and updates to management.
• Assist with office relocations and store closures.
• Support out-of-hours access at retail locations.
• Perform other departmental duties as needed.

Personal Specification:

Essential:

• GCSEs or A Levels.
• At least 2 years' experience in Property, Facilities Management, or related roles.
• Knowledge of BMS systems and H&S policies.
• Understanding of utility management.
• Strong team collaboration skills, including with senior management.
• High proficiency in Microsoft Office, especially Excel.
• Methodical, accurate, and concise work approach.
• Effective communication, influencing, and negotiation skills.
• Ability to manage multiple projects and priorities.
• Excellent planning and organizational skills.
• Proactive, confident, and relationship-oriented attitude.

Desirable:

• Emergency First Aid Certificate.
• Fire Marshall Certificate.

Benefits include:

• 25 days annual leave plus bank holidays.
• Staff discount across various brands.
• Company pension scheme.
• Cycle-to-work scheme.
• Seasonal ticket loan.
• Charity time-bank scheme.
• Option to purchase additional leave.
• Discounts through Four Group Gains.