Assistant Manager, Fund Services Operations

Assistant Manager, Fund Services Operations

Our client is seeking a motivated and detail-oriented Assistant Manager to join their newly established Fund Operations team, focusing on Fund Services. This full-time position offers excellent opportunities for personal and professional growth within a dynamic and multi-jurisdictional environment. You will be responsible for supporting the governance and administration of various fund processes, as well as coordinating data maintenance across several systems. Your strong desire for continuous learning, exceptional organisational skills and commitment to effective communication will be key to your success in this role.

Job Duties:

• Oversee the onboarding of new programmes on relevant platforms, ensuring accurate setup of investor data and workflows.
• Support compliance teams in managing their responsibilities associated with key processes.
• Act as the primary contact and escalation point for stakeholder inquiries regarding fund services.
• Develop and enhance processes and controls to scale operations effectively.
• Coordinate data maintenance for relevant structures and assist in the rollout of any process changes.
• Collaborate with various teams to support day-to-day administration and controlling responsibilities across fund vehicles.
• Assist with the optimisation of processes and system integration for ongoing projects.
• Implement and review policies and procedures to ensure robust controls and efficient system use.
• Maintain data accuracy and assist users with system-related queries, facilitating troubleshooting and report generation.
• Participate in key transformation projects, contributing expertise throughout the design and implementation phases.
• Manage the operational risk register, identifying and escalating potential issues that require intervention.
• Line manage a Junior Administrator to support portal activities, with a focus on transitioning responsibilities as needed.

Job Requirements:

• Essential experience in investments, funds, treasury functions, and familiarity with relevant terminology.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Experience with private equity or fiduciary services, particularly in administration, company secretarial, or corporate governance roles.
• Knowledge of fund structures, particularly under jurisdictions such as Jersey and Luxembourg.
• Demonstrable ability to manage multiple tasks effectively, prioritising workloads to meet deadlines.
• Strong verbal and written communication skills, capable of engaging confidently with all stakeholders.
• Analytical mindset with the capability to interpret data to inform decision-making.
• Detail-oriented approach with disciplined documentation habits.
• Flexibility to adapt to changing requirements and a proactive mindset towards problem-solving.

What You'll Love:

Our client fosters a collaborative and inclusive workplace culture that encourages professional development and innovation. You will have the chance to expand your professional network, enhance your knowledge within the private equity space, and contribute to the establishment of best practices in fund services.