Apprentice Office and Facilities Administrator

Job Title: Apprentice Office and Facilities Administrator

Function: HR

Location: Head Office, St Vincent Street, Glasgow - Office Based (Onsite 5 days per week)

Job Level: (Internal Reference Only) 1

Salary: Scottish Living Wage - £12.21 per hour.

Contract: Full Time / 12 Month Fixed Term Contract (apprenticeship) -Monday to Thursday, 08:30am - 5pm & Friday, 08:30 - 13:30 (35 hours p/w).

Date vacancy will close: 9th September 2025.Where we receive high numbers of applications wemay close vacancies early. If you think this is the right opportunity for you please don't delay in applying!

Who we are:

Born in Glasgow, made in Scotland and enjoyed around the world. Whyte and Mackay is home to a collection of multi-award-winning global whisky brands led by The Dalmore , Fettercairn , Jura and Tamnavulin . Our mission is to be a driving force in whisky, renowned for building brands that stand-out. Enabled by our brilliantcommunity of 700 colleagues, reaching across 16 countries and counting. We're led by our values, continuing to grow and invest and looking for great talent to join our brilliant community. Ready to hear more?

What the opportunity looks like:

As a Whyte & Mackay Apprentice, we will invest in your future by supporting you to gain a recognised qualification. You will progress through a Business Administration Apprenticeship over an 12 month program.

The Office and Facilities Administrator is responsible for providing reliable and professional administrative support to the Office Manager with focus on the general day to day running of the office. They will also be required to assist with general administrative support to Functional Teams withing the business (Marketing, HR, Communications & Finance).

• Day to day assistance with the daily running of the office.
• Responsible for switchboard and mail duties.
• Provide general administrative support.
• Liaising with SVP Security and Reception (booking in of visitors etc).
• Responsible for daily deliveries, in and out (Couriers).
• At times, assistance in the coordination of planning and organising meetings, events and workshops.
• Provide assistance for sample requests when required.

Skills and experience that will help you be a success:

For this role we're looking for:

• This apprenticeship opportunity is open to candidates aged 16-19, in line with government funding criteria for this programme.Applicants must meet the age criteria at the start of the apprenticeship to qualify for associated funding support.
• Ability to develop strong relationships and work with multiple levels of staff.
• Knowledge of and confidence in working with Microsoft Office particularly email, Wordand Excel.
• Strong interpersonal skills and excellent verbal and written communication.
• Good attention to detail.
• Use initiative and have the ability to prioritise.
• Must have the motivation to complete the 12 month apprentice programme.
• Motivated to learn and develop skills.

We believe that everyone has the potential for growth in our roles! You may feel you don'ttick every box for this role,but if you believe you have relevant experiences that could help you succeed we'd much rather you apply rather than rule yourself out based on any self-limiting beliefs!

Why join us:

We offera competitive salary, life assurance, competitive pension, excellent product allowance, 35 days annual leave, plus enhanced family friendly policies. Our Rewards &Benefits page has further information.

Our application process:

If you like what you've read and want to explore this opportunity further, please apply before the closing date listed at the top of the advert.

Our team read each and every application, therefore you'll hear back from us in due course.

Candidate guidance on the use of AI in the application and screening process can be found on our career site.

Should you requireany adjustments to our recruitment process to help you be at your best then please contact us we'll do what we can to support.