Administrative Officer

We're looking for a long term temporary administrator to join the fast paced Basildon Courts office and support the admin team.

Overview

• Full time 37 hrs per week
• Monday - Friday
• Long term temporary ongoing role
• Pay £12.86 to £13.25 per hour
• Location: Basildon
• Start date: ASAP

Key responsibilities Administration

• Preparing papers and files for court, tribunals, hearings and meetings.
• Producing court/tribunal documents.
• General photocopying and filing.
• Creating and updating records on the in house computer system and for data input.
• Post opening and dispatch.
• Booking, preparing and organising meeting rooms, supporting training courses and other group activities.
• Preparing meeting agenda, joining instructions and handouts.

Drafting

• Standard letters and correspondence, minutes, notes, reports, submissions etc., according to guidelines and instructions.

Operations

• Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date.
• Assisting court users, supporting listing and rota management, checking files.
• Contacting relevant parties, scheduling, serving court documents, executing warrants, collecting fines and fees, including the use of chip and pin.
• Handling counter (face to face), written and telephone enquiries.
• Working as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive.
• Working as a team to problem solve, assess the impact of new SOPs, and contribute to small projects.
• Undertaking ad hoc roles within the band such as Jury Bailiff Officer, L+D Coordinator, H+S roles.

Processing casework

• Including standard documentation and information, court orders, claims, fines and fees, legal aid.
• Accurately interpreting the information required on a court file.
• Working to workload targets in terms of throughput and accuracy.

Checking and verifying

• Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures.
• Ensuring compliance and that administration documentation meet quality standards.
• Role holders may be required to cross check and validate work completed by others.

If you are interested in this position, please apply below.

Brook Street is proud to support the Armed Forces Covenant and guarantees to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all essential criteria for this vacancy. As a Disability Confident Leader and holder of the Gold Award status from the Defence Employer Recognition Scheme, we will offer you a guaranteed interview with a PSR Sourcer. If you identify as a candidate with a disability and/or a veteran or spouse/partner of military personnel and meet all essential criteria, we encourage you to reach out via the Brook Street website. We are committed to engaging with you. In cases where we have a high volume of ex military candidates/military spouses/partners who meet all essential criteria, Brook Street will interview the best candidates from that group.