Administrative Assistant, Global Corporate & Investment Banking, Dublin

Job Title: Administrative Assistant

Location: Dublin

Responsibilities

• Manage complex diaries, including scheduling internal and external meetings
• Coordinate meeting logistics, including room bookings and catering arrangements
• Arrange conference calls and video meetings (Webex, Zoom, Teams) for internal and external stakeholders
• Coordinate complex domestic and international travel arrangements
• Process expenses via Concur, with a solid understanding of internal policies
• Manage invoices through Appian File weekly call reports using Salesforce
• Proactively flag any out-of-policy expenses to the Business Manager
• Build strong understanding of bankers' clients, transactions, and key relationships
• Develop effective working relationships with internal stakeholders, peer assistants, and external clients
• Handle sensitive and confidential information with discretion
• Manage incoming calls professionally and take ownership of queries
• Build working knowledge of internal systems (training provided)
• Support visiting bankers with access arrangements and office coordination

Qualifications

• Strong written and verbal communication skills
• Confidence engaging with stakeholders at all levels
• Proactive, organised, and able to work both independently and as part of a team
• Ability to multitask and prioritise effectively in a high pressure environment
• Strong attention to detail and accuracy
• Solid PC skills (Word, Excel, PowerPoint, Outlook)
• Experience using Concur (preferred)
• Typing speed of approximately 50 wpm
• Flexible approach to working hours, including occasional out-of hours support
• Professional, calm, and resilient approach

Benefits of working at Bank of America Ireland

At Bank of America, we strive to prioritise employees' health and wellbeing - it's what makes us a Great Place to Work.

Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner.

Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons.

We offer 26 weeks paid maternity leave, 16 weeks paid paternity leave and inclusive family leave arrangements for working parents and carers including 20 days of back up childcare including access to school holiday clubs and 20 days of back up adult care per annum.

The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness, cycle to work, TaxSaver tickets etc.

Access to an Employee Assistance Program for confidential support and help for everyday matters.

Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan.

Ability to donate to charities of your choice and the bank will match your contribution.

Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of Ireland's most iconic cultural institutions and exhibitions.

Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

Equal Opportunities Employer Statement

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio economic background, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.