Administrative Assistant

Location: Commerce Place

Category: Clerical and Administrative Support

Department: CHA Center for Mindfulness

Job Type: Temporary

Union Name: Non Union

Length Of Shift(s) In Hours: 4

Shift Start + End Times: 8a-12p

Hours/Week: 20.00

Weekend Requirements: no

Holiday Requirements: no

On Call Requirements: no

Hourly Rate: 23-27

Summary

• Performs a wide range of complex and concurrent administrative and clerical functions.
• Work collaboratively with other administrative staff directors of the department.
• Providing effective support to the operations of the Department.

Responsibilities

• Performs general administrative duties, assist with front desk coverage.
• Greets departmental visitors to ensure accurate and timely department communication and the presentation of the department in a positive manner.
• Must speak clearly and concisely.
• Prepare departmental mailings and other correspondence.
• Transcribe data into access database.
• Must be accurate with numbers and calculations.
• Composes, types, file and maintains records of correspondence, memos, agendas and minutes of meetings, letters as assigned in accurate, neat and timely manner.
• Efficiently schedules meetings as requested. Accurately notifies all parties as to the agreed upon date, time and location of meeting.
• Place reminder calls.
• Assist with vaccines distribution and burial permits issuing as needed.
• Work on various special projects as required by the department.
• Performs other duties as assigned or directed.

Minimum Qualifications

• High school/GED required; Associates Degree preferred.
• Minimum 3-year Administrative experience in a medical office setting.
• Fluency in Microsoft applications such as advanced word processing, spreadsheets, databases, flowcharts and graphics (Microsoft Office and Google apps), writing, interpersonal, organizational and communication skills required.
• Polite, friendly person able to interact positively with the general public and multiple department staff.
• Multi-task oriented with good organizational skills.
• Ability to work on special projects as needed by the department and completing them accurately.

Please note that the final offer may vary within the listed Pay Range, based on a candidate's experience, skills, qualifications, and internal equity considerations.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.