Administrative Assistant

To undertake general office administration duties within the Infection Prevention and Control Team.

To carry out administration activities and be a reliable and helpful team member, communicating well across the team.

The post holder will use excellent communication skills to liaise with both internal and external stakeholders.

Work independently and flexibly to coordinate and respond to queries within specific timescales, prioritizing own workload to meet demand.

Attend meetings, events, and visits to clinical areas, providing summary reports and action plans with timescales, and follow up for reviews and updates.

Format agendas, write up meeting notes, take minutes, and produce action logs.

Meetings are often multidisciplinary and may include stakeholders such as the IPCC Group, Water Safety, Outbreak Management, and internal IPC projects. Maintain spreadsheets and logs, including policy reviews, environmental audits, and training packages. Extract and collate data from Trust software systems, collate and analyze data to create reports on performance and assurance used in reports to the Trust board.

Support the Head of IPC in developing project plans and option appraisals, liaising with company representatives to improve best practice within the trust.

Have input and oversight into various projects and meetings within the trust and provide administrative support.

Provide data input support for survey collation.

Prepare correspondence, reports, and emails, progressing resulting actions as required. Produce letters, reports, and other documentation using Microsoft Word, Excel, and email, ensuring documentation is presented appropriately and accurately.

Responsible for organizing multi disciplinary meetings and producing action logs and meeting notes as required. Establish and maintain constructive relationships with a broad range of internal and external colleagues/stakeholders across all levels. Work within a team and show willingness to listen to others, actively promoting collaborative working and displaying sensitivity to the needs of others.

To work flexibly across all areas of the team.

Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and will require a submission for Disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.