Administrative Assistant - Student Information - Job ID 14355

Administrative Assistant - Student Information - Job ID 14355 JobID: 14355

• Position Type: Administration (Certified)
• Date Posted: 9/28/2026
• Location: River Street School - Windsor
• Closing Date: 10/09/2026

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional learning and coaching for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools. Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

POSITION SUMMARY The Administrative Assistant of Student Information at River Street Schools and Programs provides comprehensive administrative and data management support to ensure the accuracy, integrity, and confidentiality of student records and related program information. This position serves as a central resource for maintaining student data systems, coordinating compliance-related documentation and reporting, scheduling student support meetings, and supporting communication with families, school districts, and external agencies. The role requires strong organizational skills, attention to detail, and the ability to manage sensitive information while supporting the effective operation of educational programs and services for students.

ESSENTIAL DUTIES AND RESPONSIBILITIES Duties/Responsibilities

• Maintain accurate and timely student attendance records in designated student information systems, including PowerSchool and Keystone, and collaborate with nursing staff to ensure data integrity and consistency.
• Support communication with families regarding student attendance, including distributing notifications, responding to inquiries, and assisting with attendance-related follow-up activities.
• Manage and coordinate program calendars and scheduling functions, compliance-related deadlines, appointments, and program activities while resolving scheduling conflicts and prioritizing competing demands.
• Coordinate and schedule student support and service meetings, including Planning and Placement Team (PPT) meetings, ensuring adherence to established timelines, documentation requirements, and compliance deadlines.
• Enter, submit, and maintain restraint and seclusion data in CT-SEDS, Keystone, and other RSS databases in accordance with state reporting requirements and established procedures.
• Serve as the primary point of contact for the accurate entry, maintenance, verification, and updating of student information across multiple data management systems, including PowerSchool, Keystone, and other assigned platforms.
• Create, update, and maintain Fall packets for distribution to families, ensuring all required information is accurate and complete; follow up as necessary to obtain missing or incomplete information and documentation.
• Prepare, compile, validate, and submit required state and federal student data reports, including but not limited to ED-165, E-Rate surveys, Civil Rights Data Collection reports, and other mandated reporting requirements.
• Assemble and prepare student referral, enrollment, intake, and supporting documentation packets for review by program leadership and service teams.
• Submit student progress reports and related documentation into CT-SEDS and maintain compliance with reporting requirements for both Connecticut students and out-of-state student residents, including those from Massachusetts.
• Maintain records related to communications with the Department of Children and Families (DCF), Department of Developmental Services (DDS), and other authorized agencies regarding enrolled students, and respond to information requests in accordance with established protocols.
• Develop, maintain, and regularly update student rosters, classroom lists, emergency contact records, referral lists and program-specific enrollment information, including records associated with the Extended Learning Program.
• Handle confidential student, family, and personnel information with the highest level of discretion and in compliance with applicable privacy laws, regulations, and organizational policies.
• Foster positive working relationships with program staff, families, school districts, and external agencies to support effective communication, coordinated services, and a positive educational environment for students.
• Comply with all company policies and procedures.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities.

COMPETENCIES

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Coordination - Coordinates projects; Communicates changes and progress; Assists with completing projects on time and on budget.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Written and Oral Communication - Writes and speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

QUALIFICATIONS

• Associate's Degree (AA) or equivalent from two-year college or technical school, or two years related experience and/or training, or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Drive), with the ability to create, edit, and manage documents, spreadsheets, and presentations efficiently.

TRAVEL REQUIREMENTS Limited travel to and from meetings may be required (occasionally, less than 10%)

PHYSICAL DEMANDS & WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing (occasionally, less than 1/3)
• Walking (frequently, 1/3 - 2/3)
• Sitting (continually, more than 2/3)
• Reach with hands and arms (occasionally, less than 1/3)
• Climbing or balancing (occasionally, less than 1/3)
• Lifting up to 10 lbs. (occasionally, less than 1/3)
• Carrying up to 10 lbs. (occasionally, less than 1/3)

WHAT'S IN IT FOR YOU?

• Group Health Insurance Plans
• Basic & Supplemental Life Insurance
• Long Term Disability & Short Term Disability options
• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
• Employee Assistance Program
• Credit Union Access
• Tuition Reimbursement Program
• Employee Network Groups
• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!
• Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations!

Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.

DIVERSITY, EQUITY . click apply for full job details