ADMINISTRATION ASSISTANT

We are looking for a proactive and organised Administration Assistant to join our Commercial Property team in Cardiff.

This is an excellent opportunity to become part of a well-established and highly regarded legal team, supporting fee earners on a wide range of commercial property matters. The successful candidate will play a key role in delivering exceptional client service while developing their skills within a professional and supportive environment.

Summary

• Salary: Competitive, depending on experience
• Job type: Full time

Job Description

In this role you will be primarily assisting fee-earners with the daily management of their commercial property files.

The main responsibilities of the role include:

• File management including file opening, file closing and compliance with internal procedures.
• Conducting client onboarding and undertaking anti-money laundering (AML) checks
• Acting as a professional first point of contact for clients and third parties via telephone and email
• Maintaining accurate records, processing enquiries and ensuring information is communicated effectively to the relevant team members
• Supporting fee earners with billing processes, including preparing invoices and completion statements
• Coordinating completion payments and working closely with the Finance Team to ensure transactions are processed efficiently
• Managing electronic documents and correspondence through the firm's case management system, ensuring records are accurate and up to date
• Managing diaries for fee earners and supporting the effective organisation of workloads
• Providing proactive administrative support to the Commercial Property team to ensure the smooth running of matters and delivery of excellent client service

Required skills and experience

• Experience in an administrative role, ideally within a law firm or other professional services environment.
• Ability to manage multiple tasks and prioritise competing deadlines effectively.
• Excellent written and verbal communication skills, with a professional and client-focused approach.
• Highly organised with excellent attention to detail and a commitment to producing accurate work.
• Strong IT skills, including proficiency in Microsoft Office applications and the ability to learn new systems quickly.

Salary and Benefits

As an Administration Assistant you will receive:

• A competitive salary, reviewed annually
• 22 days annual leave (increasing to a maximum of 28 days), plus bank holidays
• Office Christmas Shutdown.
• Eye care and private medical insurance (after qualifying period)
• Workplace pension scheme (5% employer contribution after probationary period)
• Access to an Employee Assistance Programme

We are a Disability Confident Employer and committed to maintaining an inclusive work environment. We encourage equality and diversity and treat all job applicants fairly.

Privacy

Please refer to the Candidate Privacy Notice on our website which sets out, in line with GDPR and data protection laws, the types of data we collect and hold on job applicants.