Administration assistant

Administration Assistant

We are seeking to appoint a pro active, motivated and enthusiastic administrator to join our friendly office team. Milby Primary School is a popular school with happy children, supportive parents and dedicated staff and governors. This is a diverse and exciting role, which involves both working as part of a team and individually, providing administrative support, to ensure the smooth running of the school. You will need to have excellent interpersonal and organisational skills, and be highly proficient in the use of IT systems: e.g. word processing and excel. You will need to be able to use your initiative and prioritise work effectively to meet strict deadlines, have excellent written and oral communication skills, be able to communicate sensitively and tactfully with a range of stakeholders, and will need to have the ability to work calmly under pressure.

Key Requirements

• Undertake reception duties - answering the telephone, dealing with face to face and written enquiries and signing in visitors, ensuring safeguarding procedures are followed
• Liaising with parents, carers and external agencies
• Undertake administration of our school lunch system, including involvement in the lunchtime process for children with medical and dietary conditions
• Maintain records for pupil medical and dietary needs and administering of medication
• Administration of school swimming provision and school trips
• Provide general clerical/administration support, e.g. photocopying and scanning, completing standard forms, compilation of letters, dealing with post
• Provide administration support as directed by the Senior Administrator, School Business Manager and the senior leadership team
• Be aware of, and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection
• To be proficient in the use of Microsoft Office applications
• The ability to be flexible and accommodating to the needs of the school

This post is a permanent position, working 22.5 hours a week (9:00am - 1:30pm Monday - Friday), term time only (39) weeks and is for an immediate start. Salary scale E - £13,322

We can Offer

• A welcome, supportive and caring school community with motivated children who are eager to learn
• A well resourced school within extensive grounds
• A strong commitment to your own professional development
• Access to our employee assistance programme - an online digital health, wellbeing and life management hub
• Access to our staff benefits portal
• Auto enrolment into a staff pension scheme

Please complete and return the attached application and equality details form by the closing date, 5:00pm Friday 6th March 2026 to for the attention of the school business manager.

Previous applicants are welcome to reapply. This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Posts are subject to an enhanced DBS disclosure. Please take time to read our safeguarding policy and code of conduct for staff on our school website: