Administration Assistant

Administration Assistant page is loaded Administration Assistantlocations: Birminghamposted on: Posted 3 Days Agojob requisition id: JR101177To provide effective and efficient administrative support to the planning team in Birmingham and as part of the National Planning team. The team is in 'growth' mode and this is an exciting opportunity to support a developing team, with a clear mandate to design and improve the team's administrative systems. A desire to implement systems and streamline processes is essential.The successful candidate will be adaptable, highly organised and proactive.We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone's voice is heard, and mutual respect is shown by all. Key Responsibilities Respond to clients and lawyers and provide updates to them Process and distribute documents effectively, including typing and formatting Plan and schedule appointments, conferences, and meetings Provide administrative support including copying and scanning Maintain accurate records Interim billing of files working to the practice guidelines Manage fee earner's diaries, scheduling and managing meetings and appointments. Creating an effective and efficient system for the filing of client emails, documents and matters. Make travel arrangements/hotel bookings. Arrange team meetings, ensuring collation and distribution of agendas and meeting papers in advance. Take minutes of meetings. Record and submit Partner's expenses. Opening new files (including dealing effectively with compliance requirements), closing files and archiving. Handle sensitive information with the utmost discretion and maintain confidentiality at all times. Any other reasonable secretarial/administrative task that is required including dealing with dictation for the Partner. Your skills and qualifications Flexible and professional approach Ability to communicate at all levels of the business both internally and externally Be able to use your own initiative with a high level of accuracy Be able to prioritise and work to deadlines Excellent skills of working with Word, Adobe, Excel and Powerpoint Ideally, working knowledge of law firm accounts, case management and compliance systems Working knowledge of databases Methodical and detail-focussed Be able to work as part of a team Smart. Bold. Together. We Are Freeths. Become part of the team at Freeths. View some of our recent highlights on our website . 2. Think Recognition: Sharing success matters to us. We love to showcase excellent work across the firm and celebrate our people through our employee awards. We recognise our teams work hard together to deliver the best solutions for our clients. That's why great work is well rewarded - our rewards and benefits are among the best in the business.We are committed to sourcing candidates directly where possible. For particular roles, we may work with preferred suppliers who will be invited by our resourcing team to support us. We may also agree to accept CVs from other suppliers on an ad hoc basis (to be agreed in writing). We will not be responsible for fees in relation to CVs or profiles submitted directly to our partners or other employees or for any applications not submitted via our portal. Agencies should contact our recruitment team before submitting unsolicited applications.