Administration Assistant

Join a collaborative team as an administrative assistant in South Belfast

Are you an experienced administrator with a passion for supporting students and academic programmes? A leading higher education institution in Belfast is seeking a proactive and detail-oriented Administrative Officer to join their Academic Office team, supporting both undergraduate placements and a doctoral programme.

Your new role
This is a 3-month temporary post where you'll play a key role in coordinating student placements across multiple undergraduate programmes, liaising with external providers, and ensuring quality assurance standards are met. You'll also provide dedicated support to a doctoral programme, acting as the first point of contact for students and academic staff, servicing key committees, and maintaining accurate student records.

Key responsibilities include:

• Allocating and managing student placements using internal systems
• Communicating with placement providers and academic staff
• Supporting student communications and maintaining placement documentation
• Servicing academic committees and supporting doctoral programme administration
• Ensuring compliance with data protection and visa procedures
• Producing reports and contributing to process improvements
  
  

What you'll need to succeed

• A relevant third-level qualification or 2+ years' recent administrative experience, ideally in further or higher education
• Strong IT skills, including Microsoft Office and Management Information Systems
• Excellent communication and organisational skills
• Ability to work accurately under pressure and manage competing priorities
• Experience with virtual learning environments and minute-taking (desirable)
  
  

What you'll get in return

• £14.39 per hour
• Generous annual leave entitlement (20-26 days + 13 public holidays)
• Opportunity to work in a respected academic institution
• Supportive team environment and professional development opportunities
  
  

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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