Administration Assistant

Quick Registration: First Name , Last Name , e-mail , Phone , Sector, Location

Administration Assistant - Financial Services

Our client is a Wealth and Asset Management firm in Location . They are a reputable financial services organization, part of a global FTSE business, seeking an experienced Administration Assistant to join their team in London.

Details:

• Date: 22 May 2025
• Sector: ADMINISTRATION
• Type: Permanent
• Location: London
• Salary: £28,000 - £32,000 per annum
• Email:
• Ref: BT9621

Job Overview

This role requires a fluent Japanese speaker with basic secretarial skills and previous administration experience in a corporate environment. The successful candidate will support the administration team with various tasks, ensuring smooth office operations.

Responsibilities

1. Assist the Administration Manager with database updates, billing, and project support.
2. Manage the Admin Inbox, handle tasks such as setting up online workspaces, account amendments, document formatting, and handling incoming post.
3. Assist in producing accounts and management reports, including financial statements, within specified timelines.
4. Organize and sort mail, including handling cheques and requests from managers, and ensuring outgoing post is dispatched.
5. Scan and file documents following team procedures.
6. Provide administrative support to team members as needed.
7. Answer and transfer phone calls, take messages promptly.
8. Provide PA cover in the absence of other team administrators.
9. Maintain stationery supplies.
10. Save documents on the network securely, ensuring accessibility for team members.
11. Maintain confidentiality and comply with security regulations.
12. Ensure the telephone system is always adequately covered.