Admin Officer- Executive PA

Admin Officer - Executive PA

Our client, an international company with offices in the City of London, is looking to recruit an Admin Officer.

Responsibilities

• Provide professional secretarial support and personal assistance to the Chief Representative of the company.
• Support the Expatriate Human Resources & General Affairs Department with entertainment and security management tasks.

Key Responsibilities

The Administrative Assistant will assist with:

• Arranging meetings and managing diaries for senior management (SM).
• Organising business and personal trips for SM within and outside the UK.
• Meeting and greeting high-profile customers and guests of SM.
• Managing budgets, accounts, bookkeeping, and processing expenses for SM.
• Organising lunches, dinners, parties, and receptions.
• Booking golf club memberships, managing logs, bookings, fees, and expenses.
• Handling customer and client hospitality arrangements, including hotel bookings, transportation, gifts, and golf bookings.
• Managing activities related to Japanese societies and social activities involving the company in the UK, such as Nippon Club, Japanese school, JCCI, Sanyuu-Kai, and Japan Society.
• Advising on and booking venues for functions.
• Acting as an intermediary among staff, customers, and SM.
• Supporting EUAJA HR department with entertainment and security tasks.
• Managing car lease and chauffeur services.
• Providing support to the Personal Assistant to the Managing Director as needed.

Skills

• Professional, flexible, and well-organized with initiative.
• High literacy and numeracy skills.
• Excellent communication skills in English.
• Proficiency in Word, Excel, PowerPoint, and effective email communication.

Open-minded, respectful, and a team player.

The client is based in St. Paul's, London.

This is a 3-day in-office position.

The salary is circa £40K plus overtime. Please send your CV in Word format, including your salary expectations and notice period.