Admin Officer

Role: Administrative Officer

Location: Stranmillis, Belfast

Pay Rate: £15.12

Hours: 3 DAYS PER WEEK (DAYS TO BE AGREED WITH THE SUCCESSFUL CANDIDATE from MONDAY - FRIDAY 08.50 AM - 5.00 PM, FRIDAY 08.50 AM TO 4.25 PM)

Job Purpose

The post-holder will provide high-quality administrative support for undergraduate student placements. The role supports effective placement allocation, strong external relationships, accurate data management, and the efficient administration of Lifelong Learning activity, ensuring compliance with College policies and quality standards.

Main Duties and Responsibilities

• Provide comprehensive administrative support for the allocation and management of undergraduate student placements in line with College guidelines.
• Liaise with external placement providers to secure placements and resolve issues within required timescales.
• Plan and schedule annual and future placement activity.
• Maintain accurate placement, assessor, and visit records using College management information systems.
• Support students and staff by providing guidance on placement processes and requirements.
• Monitor placement quality assurance, ensuring reports and marks are received, recorded, and submitted to Boards of Examiners.
• Maintain placement-related web and intranet content and manage student communications, surveys, and data.
• Produce routine placement data and management reports.
• Work closely with academic staff, College teams, and software providers to support placement delivery and system improvements.

You will have

• Minimum of 3 years' recent (within the last six years) administration experience gained in a complex working environment.
• Evidence of excellent organisational skills and the ability to work effectively in a pressurised environment, in which meeting deadlines, working accurately and maintaining confidentiality are essential.
• Experience of working with Information Management Systems.
• Excellent IT skills, with experience of using Microsoft Word, Outlook, and advanced Excel to include design, manipulation and the use of formulae.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.